Events and Member Engagement Officer

Victorian Association for the Teaching of English (VATE); Melbourne; Presencial; AUD 72.000 - 90.000; A tiempo parcial

Descripción de la vacante

Victorian Association for the Teaching of English (VATE) – Collingwood VIC is seeking a part-time Events and Member Engagement Officer to support professional learning activities and member services for a 9000+ strong community of English educators across Victoria.

The role reports to the Executive Officer and requires hands-on involvement in a small, agile team with strong attention to detail. The salary is $89,969 (FTE) plus 12% superannuation, with part-time 0.8 FTE allocation.

Formación

• Experience coordinating events and professional learning programs.
• Strong administrative skills and attention to detail.
• Ability to work in a small team and manage stakeholder relationships.

Responsabilidades

• Event logistics and administration: manage venue bookings, suppliers, catering, AV, and presenter liaison.
• Database, systems and website support: maintain member records and assist with online event platform.
• Communications, marketing and content: support conference marketing and member communications.

Conocimientos

Event coordination

Member engagement

Stakeholder liaison

IT systems support

Herramientas

Event booking system

Descripción del empleo

Victorian Association for the Teaching of English (VATE) – Collingwood VIC

VATE is a dynamic 9000+ strong community of English educators from across the state of Victoria.

The Events and Member Engagement Officer is responsible for the management and administration of VATE's professional learning activities and supports member services, in compliance with the Rules of Association, VATE policies, and the law. Reporting to the Executive Officer, the Events and Member Engagement Officer position involves collaboration with a range of stakeholders and the capacity to be responsive to the needs of VATE members. This hands-on role, in a small, dedicated, and agile team, requires vision, energy and attention to detail.

NB: This is a part-time role (0.8 FTE). The salary for this role is $89,969 (FTE) plus 12% superannuation.

Key responsibilities:

• Event logistics and administration
  • Management of all logistics including: venue bookings and liaison with key suppliers and event operational staff; catering; room allocation; audio-visual equipment; presenter liaison; volunteers; and all other event collateral.
  • Preparation and implementation of event plans including running sheets, schedules, task lists and checklists.
  • Produce event reports and data for the Executive Officer and Council.
  • Develop and/or update and enact VATE policies and procedures to ensure compliance with the law and best practice.
  • Develop and implement short and long-term planning for membership.
  • Provide customer service to members (secondary school English teachers) regarding event registrations, membership, and related queries.
  • Assist in the development ofmember benefits.
  • Coordinate VATE pre-service teacher awards.
• Database, systems and website support
  • For online/hybrid events, provide oversight of the online environment. This includes managing all pre- and post-event content.
  • Assist with maintaining accurate member records.
  • Assist with the management of the online event booking system.
  • Provide practical IT and systems support to members.
  • Assist with the development of guidelines and procedures to support member use and engagement with VATE online systems and website.
• Communications, marketing and content
  • Support the development and implementation of a marketing and sponsorship strategy for conferences.
  • Develop new opportunities and manage existing relationships with exhibitors, traders, and sponsors for conferences.
  • Support the preparation and distribution of member communications for VATE events and membership
  • Support social media scheduling, posting and monitoring for VATE events and membership.