Events And Data Assistant

Centre for Continuing Education; Sydney; On-site; AUD 80,000 - 90,000; Full time

Job summary

The University of Sydney has an exciting fixed-term contract in our events team for an enthusiastic self-starter to coordinate and plan a range of events within the Advancement Portfolio. The successful candidate will be providing support to our events experts who have a wealth of knowledge in the industry and are eager to share their experience!

Your role will include stakeholder management, event coordination support and data administration, working with university staff and alumni on events

Qualifications

• Ability to coordinate and plan events end-to-end.
• Experience with CRM data management.
• Strong problem-solving and creative thinking.

Responsibilities

• Support the events team on stakeholder liaison, event coordination and customer data administration.
• Play a key role in event invitation and registration.
• Manage data in our CRM and event registration systems.
• Assist in end-to-end delivery of events including all communication, project management and briefing staff, with support from the events manager and coordinator.
• Assist with the coordination of venue, speaker, and guest registration for events.
• Engage with suppliers including AV, catering and decor.

Skills

Event coordination

Stakeholder management

CRM data handling

Attention to detail

Creative thinking

Calm under pressure

Team player

Tools

CRM systems

Event registration software

Job description

Job Description

1 day ago Be among the first 25 applicants

This range is provided by University of Sydney. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$80,000.00/yr - A$90,000.00/yr

• Are you an organiser at heart and looking for your first step into the world of events, or are you looking to re-enter this exciting area?
• Do you thrive on making sure everything is in order down to the very last detail?
• Are you someone who strives to provide the highest level of customer satisfaction to ensure others receive the very best experience?

About the opportunity

The University of Sydney has an exciting fixed‑term contract in our events team for an enthusiastic self‑starter to coordinate and plan a range of events within the Advancement Portfolio. The successful candidate will be providing support to our events experts who have a wealth of knowledge in the industry and are eager to share their experience!

As a member of the events team, your busy days will include stakeholder management, event coordination support and data administration. You will work with various university staff and alumni, getting involved in all sorts of exciting events from new to golden graduate celebrations, dignitary donor and themed events.

The satisfaction you will derive from this job will be endless as the dedication you bring to planning and implementation will result in great success! Who doesn't love a fabulous celebration, and it will be down to your fantastic attention to detail and creativity that it ran so smoothly.

Your key responsibilities will be to:

• support the events team on stakeholder liaison, event coordination and customer data administration
• play a key role in event invitation and registration
• manage data in our CRM and event registration systems
• successfully assist in end‑to‑end delivery of events including all communication, project management and briefing staff, with support from the events manager and coordinator
• assist with the coordination of venue, speaker, and guest registration for events
• engage with suppliers including AV, catering and decor

About you

• passionate about events with an eagerness to achieve
• positive problem solver with an ability to foresee potential issues and create solutions
• goes the extra mile and enjoys thinking creatively for the success of events
• experience and/or the ability to work with technology in the form of data in CRMs and event registration systems
• sound judgment and pragmatism
• a patient and friendly demeanour, with an exceptional ability to remain calm under pressure
• experience in events advantageous, but not essential.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Pre‑employment checks

Your employment is conditional upon the completion of all role‑required pre‑employment or background checks in a manner satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.