Events & Administration Assistant

Engineers Australia Group; Melbourne; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Member lounge access

Free Wi-Fi

Complimentary tea/coffee

Job summary

Engineers Australia is seeking a casual Events Assistant primarily based in the Melbourne CBD. The role supports event preparation and delivery, including AV equipment, facilities coordination and asset management, and represents EA at off-site activities.

The position involves evening shifts and joining an existing pool of assistants to cover seasonal workloads. Based in Melbourne, you will assist multiple business units from the office and at offsite venues, helping with member engagement,

Qualifications

• Pursuing or having a degree/certificate in a relevant field is preferred.
• Excellent customer service and communication skills are required.
• Comfortable with audio-visual equipment and events.
• Willing to obtain working with children check, RSA, First Aid, and Warden training when applicable.

Responsibilities

• Support activities in the CBD office, including catering, AV setups, triaging and event logistics.
• Assist facilities coordination and maintenance, keep the office tidy for events and members.
• Record attendance for CPD events and ensure WH&S compliance.
• Support Career Fairs and STEM initiatives offsite to nurture engineering talent pipeline.
• Greet inquiries from attendees, industry partners and members and triage complex issues.
• Provide general administrative support including member records, event prep, invoicing and recognition.

Skills

Customer focus

Verbal communication

Written communication

Audio-visual setup

Microsoft 365

Independent worker

Hospitality experience

Education

Relevant degree/certificate

Job description

One of our cultural mindsets is authentic dialogue and authenticity; Bring your authentic self to work at Engineers Australia! We offer meaningful, purpose-driven work. Our people work to support the engineering profession that shapes the very world we live in. With more than 144,000 members, Engineers Australia is the voice of the profession, and we need you to help us drive mutual value for our members and industry partners.

Our Melbourne office is also a member lounge where our members can enjoy dedicated, fully equipped. These spaces offer drop-in workspaces, free Wi-Fi, and complimentary tea or coffee, providing an ideal environment to work remotely and network with peers.

About The Role

Engineers Australia VIC Division delivers a range of Continuing Professional Development (CPD) activities, advocacy, industry engagement, STEM and community outreach initiatives. We are based in the CBD with activities that include occasional off-site locations across Melbourne and broader VIC. The role of the Assistant is primarily responsible for: (1) supporting event preparation and delivery including operation and maintenance of the audio-visual equipment, facilities coordination and asset management, and (2) supporting and representing Engineers Australia at off-site activities including Division led activities, community led events, STEM outreach talent development programs at schools and universities. And (3) supporting various business units based across the Melbourne office in an administrative capacity.

This is a casual opportunity joining an existing pool of Assistants, with varying frequency of shifts to accommodate business seasonality fluctuations as needed. This role is predominantly based in the CBD office and often entails evening work.

In This Role You Can Expect To

• Support activities in the CBD office, managing catering, audio-visual setups, triaging and event logistics.
• Provide support to facilities coordination and maintenance, ensuring the office is tidy, open, and closed appropriately for events and members usage.
• Record attendance for CPD events and ensure WH&S compliance.
• Support Career Fairs and STEM initiatives offsite to nurture Engineering talent pipeline
• Greet and respond efficiently to inquiries from event attendees, industry partners and members directing complex issues to staff.
• Administrative support duties as required including maintaining member records, premortem event preparations, member and volunteer support, post event reporting, invoicing, member recognition
• Please refer to the supporting documents to review the full success profile (position description)

Here’s What We’re Looking For

• You have or are studying a degree or certificate in a relevant field or have equivalent experience preferred
• You are bright, positive and customer-oriented attitude
• You maintain excellent verbal communication skills and have good written skills
• You are comfortable working and understanding audio-visual equipment.
• You do well remaining calm under pressure
• You will do well in this role if you have a willingness to support other team members
• You remain professional and diligent and use your initiative when completing tasks
• You are reliable and respectful of staff and stakeholders
• You are comfortable with occasionally working independently with limited supervision
• You are computer literate and have a good understanding of Microsoft 365 and an aptitude to learn new programs
• Some experience in events and hospitality is highly desirable
• Willing to complete a working with children’s check, RSA certification, First Aid Training, Warden training.

Why work for Engineers Australia?

• People are at the heart of what we do and why we do it.
• Unlock career growth prospects, as we invest in you and provide avenues for advancement in EA.
• A diverse, inclusive, and supportive team culture that supports you to lead and achieve
• Proud AWEI Bronze Employer Award winner (2023–2029), championing a safe and inclusive workplace for LGBTQ employees.

Diversity, Inclusion And Your Privacy

Engineers Australia embraces diversity, inclusion and belonging and are committed to building a team that represents the communities that we live in and creating a safe inclusive environment for our people. We are a flexible workplace, please talk to us about your flexible working needs during our recruitment process. Our commitment to inclusivity means that we will work with you to ensure that your experience with us is accessible and welcoming. If you need any reasonable accommodation to fully participate in the job application, interview process, or to perform essential functions of the role, please know that we are here to support you. Please feel free to reach out to our Talent Team at [e-mail] , our dedicated point of contact for all accommodation-related matters. We welcome applications from everyone, including people with disabilities, mature age and young job seekers, members of the LGBTI+ community, Aboriginal and Torres Strait Islander people and other culturally diverse backgrounds.

At Engineers Australia, we believe that diversity and inclusion are essential for our success. We look forward to welcoming candidates from all backgrounds and providing necessary support where needed to ensure a level playing field for all applicants. Please visit Engineers Australia’s website to view our Privacy Policy in relation to the collection of candidate information: ttps://www.engineersaustralia.org.au/privacy-policy

Thank you for considering a career with us.