Event Supervisor & Venue Coordinator

KOL Hospitality Group; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

KOL Hospitality Group in Melbourne is seeking an experienced event supervisor who can lead weddings, functions and corporate events with confident on-site management and a warm client approach.

The role is full-time and fixed-term until March 2027, with potential to become ongoing as the business grows; site inspections, team supervision and close collaboration with sales and planning teams are key.

Qualifications

• Proven experience supervising food and beverage service at weddings, functions or catered events.

Responsibilities

• Welcome prospective clients and learn what they're planning, helping them picture their event through different layouts, styling options and the flow of the day.
• Use brochures, menus and event photos to explain possibilities and share preferences and questions with the sales team.
• Brief staff on the event, service expectations and individual responsibilities.
• Supervise food and beverage service, working alongside the team when needed.
• Oversee setup and pack down, checking that spaces, bars and food stations are presented beautifully.
• Be a calm, professional contact for clients and suppliers during events.
• Respond to changes, resolve issues and keep the team focused on a great guest experience.
• Review event briefs, menus, timings and setup requirements with planning and operations teams.
• Check linen, flowers, styling items, servingware and equipment before they leave the warehouse.
• Identify anything that needs cleaning, repair or replacement and follow it through.

Skills

Event supervision

Client interaction

Leadership

Attention to detail

Team coordination

Job description

Help clients imagine their event, then lead the team that brings it to life.

KOL Hospitality Group is looking for an experienced hospitality professional who combines confident event leadership with a warm, engaging approach to clients.

Full time, fixed term until March 2027, with the potential to become ongoing as the business grows.

You'll host site inspections at our function venue, Grow Event Space, and supervise weddings, celebrations and corporate events at Grow and other Melbourne locations.

This is an opportunity for an experienced event or functions supervisor ready to take on more client interaction and venue responsibility, or a venue coordinator who enjoys leading service on the floor.

Key responsibilities

• Welcome prospective clients and learn what they're planning, helping them picture their event through different layouts, styling options and the flow of the day

• Use brochures, menus and event photos to explain possibilities and share preferences and questions with the sales team

• Brief staff on the event, service expectations and individual responsibilities

• Supervise food and beverage service, working alongside the team when needed

• Oversee setup and pack down, checking that spaces, bars and food stations are presented beautifully

• Be a calm, professional contact for clients and suppliers during events

• Respond to changes, resolve issues and keep the team focused on a great guest experience

• Review event briefs, menus, timings and setup requirements with planning and operations teams

• Check linen, flowers, styling items, servingware and equipment before they leave the warehouse

• Identify anything that needs cleaning, repair or replacement and follow it through

About you

• Proven experience supervising food and beverage service at weddings, functions or catered events

• Confidence briefing, directing and supporting hospitality teams

• A personable approach and the ability to make clients feel welcome and confident

• Strong attention to detail, particularly around presentation and service

• Good organisation and the ability to turn an event brief into clear action

• A practical, hands on approach to preparation, service and pack down

• Availability for a varied roster, including evenings and weekends

• A current Victorian RSA

About us

KOL Hospitality Group operates Grow Event Space, Mint & Mingle Catering and Kegs on Legs. The role is Highett based, with work across the Cheltenham venue, office and warehouse, and event locations throughout Melbourne. You'll work closely with sales and planning teams.