Event Planner (Conference)

Gartner; North Sydney Council; On-site; AUD 90,000 - 120,000; Full time

Job summary

Gartner is seeking a Conferences Planner to oversee exhibit operations, service delivery and sponsorship fulfillment for destination conferences. You will lead end-to-end exhibit and sponsorship execution, collaborating with internal teams and external agencies.

Responsibilities include managing floor plans, budgets, schedules and onsite delivery, developing inventory, and maintaining an exhibitor portal to ensure a seamless client experience.

Qualifications

• Bachelor’s degree preferred.
• 1-3 years in Event Management, Experiential Marketing, Event Marketing or Tradeshow Management.
• Proven event operational skills including production schedules, budget management and event staffing.
• Project management experience on detailed programs with multiple variables and dependencies.
• Proven experience in managing agency and vendor partners.
• Strong interpersonal and relationship-building skills with senior-level professionals, cross-functional teams and agency partners.
• Creative, innovative and strategic thinker with strong attention to detail and financial management.
• Motivated team player with desire to learn and grow.
• Strong oral and written communication skills including presentations.
• Effective problem solving, time management and organizational skills, with change management ability.
• Passionate approach to deliver exceptional results under pressure.

Responsibilities

• Lead operational delivery of exhibitor elements across multiple B2B conferences including project management, floor plan management and budgeting.
• Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement.
• Manage conference budgets with forecasts and reconciliation; control costs.
• Attend conferences as onsite lead for exhibit delivery with agency partners, vendors and staff.
• Develop and maintain exhibit inventory related to show floor, sessions and marketing opportunities.
• Analyze data to determine best course of action for various conference elements.
• Maintain an online portal with logistical information for exhibitors to ensure a great client experience.
• Respond to client requests with a service-focused approach to drive exhibitor retention.
• Coordinate with conference partners and team members to ensure successful execution and build strong relationships.

Skills

Event coordination

Budget management

Project management

Communication skills

Team collaboration

Education

Bachelor's degree

Job description

Job Description

Conferences Planner with responsibility over exhibit operations, service delivery and sponsorship fulfillment for Gartner’s destination conferences. Responsible for the development, management and execution of various conference elements relating to exhibits and sponsorship.

Responsibilities

• Lead operational delivery of all exhibitor elements across multiple B2B conferences including project management, floor plan management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling.
• Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement.
• Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively.
• Attend conferences as the onsite lead for exhibit delivery including managing the production schedule, agency partners, vendors and conference staff.
• Develop and maintain exhibit inventory as it relates to the show floor, speaking sessions and other marketing opportunities.
• Analyze data to determine best course of action on various conference elements.
• Manage and maintain an online portal that holds all logistical information and details for exhibitors ensuring best possible experience for clients.
• Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention.
• Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and strong partnerships.

Qualifications

• Bachelor’s degree, preferred
• 1-3 Years Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management
• Proven event operational skills including production schedules, budget management and event staffing
• Project management experience on detailed programs with multiple variables and dependencies
• Proven experience in managing agency and vendor partners
• Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
• Creative, innovative and strategic thinker with a strong attention to detail
• Strong financial management skills
• Motivated team player with desire to learn and grow
• Strong oral and written communication skills, including excellent presentation skills
• Effective problem solving, time management and organization skillsDemonstrated ability to adapt, implement and manage change and strive for continuous improvement
• Passionate approach/methodology to deliver exceptional results
• Ability to thrive in high pressure situations

Benefits

Gartner offers world‑class benefits, highly competitive compensation and disproportionate rewards for top performers. In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it’s productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Equal Employment Opportunity

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity. Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability.