Global Conference Operations Coordinator

Gartner; North Sydney Council; On-site; AUD 90,000 - 120,000; Full time

Job summary

Gartner seeks an experienced events professional to join our global event operations team in Australia. You will support flawless conference delivery, plan logistics from concept to on-site wrap-up, and assist with venue management, F&B, and housing.

You will collaborate with cross-functional teams, manage freight, arrange temporary staff, and participate in budgets and forecasts. Strong communication, negotiation, and financial skills are essential, with travel about 15% expected.

Qualifications

• Bachelor’s degree preferred.
• 2–3 years of event experience preferred.
• Proven event operational skills including production schedules, budget management and event staffing.
• Proven experience in managing agency and vendor partners.
• Project management and/or end-to-end event management and delivery to senior level clients.
• Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners.
• Creative, innovative and strategic thinker with a strong attention to detail.
• Strong financial management skills.

Responsibilities

• Support the flawless delivery of Conferences as part of the global event operations team.
• Plan, organize and execute event logistics from development to on-site and wrap-up.
• Support Conference Manager with venue management including rooms, facilities, F&B and housing.
• Collaborate across Conference Production teams to ensure seamless delivery and awareness of strategies.
• Manage shipment of all freight to onsite conferences.
• Arrange temporary staff for events and manage them onsite.
• Assist with conference budgets and monthly forecasts; help manage expenses.
• Lead VIP member experiences and program deliverables within a Destination Conference.

Skills

Event planning

Budget management

Vendor management

Project management

Communication skills

Interpersonal skills

Detail oriented

Education

Bachelor’s Degree preferred

Job description

Gartner seeks an experienced events professional to join our global event operations team in Australia. You will support flawless conference delivery, plan logistics from concept to on-site wrap-up, and assist with venue management, F&B, and housing.

You will collaborate with cross-functional teams, manage freight, arrange temporary staff, and participate in budgets and forecasts. Strong communication, negotiation, and financial skills are essential, with travel about 15% expected.