Conference Exhibits Lead: Onsite Ops & Sponsorship

Gartner Inc.; North Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Gartner is seeking a Conferences Planner to oversee exhibit operations, service delivery and sponsorship fulfillment for destination conferences. You will lead end-to-end exhibit and sponsorship execution, collaborating with internal teams and external agencies.

Responsibilities include managing floor plans, budgets, schedules and onsite delivery, developing inventory, and maintaining an exhibitor portal to ensure a seamless client experience.

Qualifications

• Bachelor’s degree preferred.
• 1-3 years in Event Management, Experiential Marketing, Event Marketing or Tradeshow Management.
• Proven event operational skills including production schedules, budget management and event staffing.
• Project management experience on detailed programs with multiple variables and dependencies.
• Proven experience in managing agency and vendor partners.
• Strong interpersonal and relationship-building skills with senior-level professionals, cross-functional teams and agency partners.
• Creative, innovative and strategic thinker with strong attention to detail and financial management.
• Motivated team player with desire to learn and grow.
• Strong oral and written communication skills including presentations.
• Effective problem solving, time management and organizational skills, with change management ability.
• Passionate approach to deliver exceptional results under pressure.

Responsibilities

• Lead operational delivery of exhibitor elements across multiple B2B conferences including project management, floor plan management and budgeting.
• Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement.
• Manage conference budgets with forecasts and reconciliation; control costs.
• Attend conferences as onsite lead for exhibit delivery with agency partners, vendors and staff.
• Develop and maintain exhibit inventory related to show floor, sessions and marketing opportunities.
• Analyze data to determine best course of action for various conference elements.
• Maintain an online portal with logistical information for exhibitors to ensure a great client experience.
• Respond to client requests with a service-focused approach to drive exhibitor retention.
• Coordinate with conference partners and team members to ensure successful execution and build strong relationships.

Skills

Event coordination

Budget management

Project management

Communication skills

Team collaboration

Education

Bachelor's degree

Job description

Job Description:

Conferences Planner with responsibility over exhibit operations, service delivery and sponsorship fulfillment for Gartner’s destination conferences. Responsible for the development, management and execution of various conference elements relating to exhibits and sponsorship.

• Primary Responsibilities: Lead operational delivery of all exhibitor elements across multiple B2B conferences including project management, floor plan management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling.
• Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement.
• Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively.
• Attend conferences as the onsite lead for exhibit delivery including managing the production schedule, agency partners, vendors and conference staff.
• Develop and maintain exhibit inventory as it relates to the show floor, speaking sessions and other marketing opportunities.
• Analyze data to determine best course of action on various conference elements.
• Manage and maintain an online portal that holds all logistical information and details for exhibitors ensuring best possible experience for clients.
• Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention.
• Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and strong partnerships.
  
  

Job Description:

Conferences Planner with responsibility over exhibit operations, service delivery and sponsorship fulfillment for Gartner’s destination conferences. Responsible for the development, management and execution of various conference elements relating to exhibits and sponsorship.

• Primary Responsibilities: Lead operational delivery of all exhibitor elements across multiple B2B conferences including project management, floor plan management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling.
• Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement.
• Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively.
• Attend conferences as the onsite lead for exhibit delivery including managing the production schedule, agency partners, vendors and conference staff.
• Develop and maintain exhibit inventory as it relates to the show floor, speaking sessions and other marketing opportunities.
• Analyze data to determine best course of action on various conference elements.
• Manage and maintain an online portal that holds all logistical information and details for exhibitors ensuring best possible experience for clients.
• Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention.
• Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and strong partnerships.
  
  

Qualifications:

• Bachelor’s degree, preferred
• 1-3 Years Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management
• Proven event operational skills including production schedules, budget management and event staffing
• Project management experience on detailed programs with multiple variables and dependencies
• Proven experience in managing agency and vendor partners
• Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
• Creative, innovative and strategic thinker with a strong attention to detail
• Strong financial management skills
• Motivated team player with desire to learn and grow
• Strong oral and written communication skills, including excellent presentation skills
• Effective problem solving, time management and organization skills
• Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
• Passionate approach/methodology to deliver exceptional results
• Ability to thrive in high pressure situations
  
  

#Hybrid

Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

Gartner is the world authority on AI

At Gartner, you’ll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients’ AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You’ll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.

It’s an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that’s reshaping the way we operate. If you’re passionate about AI and want to be part of a team that’s guiding the leaders who shape the world, Gartner is the place for you.

What do we offer?

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Ready to grow your career with Gartner? Join us.

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Job Requisition ID:111017

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