Event Planner

JLL; Sydney; On-site; AUD 90,000 - 140,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia’s

Job summary

JLL Australia, Sydney, is seeking an experienced Event Planner to lead end-to-end planning for corporate events at our specialty locations. You will collaborate with stakeholders to define objectives, create detailed event plans, timelines, budgets, and resource allocation, and manage vendor relationships to deliver memorable experiences.

The role requires a Bachelor’s degree in Event Management or related field, 5+ years of event management experience in a corporate or tech setting, strong

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Business Administration, or related field.
• 5+ years of experience in event management, preferably in a corporate or tech environment.
• Proven track record of successfully managing large-scale events.
• Strong leadership and team management skills.
• Excellent project management and organizational abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Outstanding communication and interpersonal skills.
• Ability to work flexible hours, including evenings and weekends as required.
• Certification in event planning (e.g., CMP, CSEP) is a plus.
• Experience with Salesforce CRM and other Salesforce products.

Responsibilities

• Oversee the end-to-end planning process for all specialty events.
• Collaborate with internal stakeholders to understand event objectives and requirements.
• Develop comprehensive event plans, including timelines, budgets, and resource allocation.
• Coordinate with IT, Security, Catering, and other departments to meet event needs.
• Manage relationships with external vendors and service providers.
• Ensure compliance with safety regulations, capacity limits, and campus policies.
• Develop and manage event budgets; track expenses and prepare reports.
• Optimize resource allocation across multiple events; identify cost-saving opportunities.
• Serve as primary point of contact for internal and external event clients; conduct pre-event consultations.
• Provide regular updates to stakeholders and gather post-event feedback for improvement.
• Leverage Salesforce platforms for event management and reporting; support virtual/hybrid components.
• Lead and mentor a team of event coordinators and on-site staff.
• Develop training programs to enhance team skills; foster a culture of excellence.

Skills

Project management

Leadership

Communication

Organizational skills

Education

Bachelor's degree in Event Management

Tools

Salesforce CRM

Microsoft Office

Event management software

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world!

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this opportunity involves:

The Event Planner is a key role within Salesforce’s facilities and events management team, responsible for overseeing all aspects of events held at Salesforce specialty locations. This position requires a strategic thinker with strong operational skills to ensure the successful planning, execution, and evaluation of a diverse range of events, from intimate team meetings to large-scale conferences and product launches.

Key Responsibilities include:

Event Planning and Coordination:

• Oversee the end-to-end planning process for all specialty events
• Collaborate with internal stakeholders to understand event objectives and requirements
• Develop comprehensive event plans, including timelines, budgets, and resource allocation
• Coordinate with various departments (IT, Security, Catering, etc.) to ensure all event needs are met
• Manage relationships with external vendors and service providers

Operational Management:

• Ensure compliance with safety regulations, capacity limits, and campus policies

Budget and Resource Management:

• Develop and manage event budgets
• Track expenses and prepare financial reports
• Optimize resource allocation across multiple events
• Identify cost-saving opportunities without compromising event quality

Client and Stakeholder Relations:

• Serve as the primary point of contact for internal and external event clients
• Conduct pre-event consultations to understand client needs and expectations
• Provide regular updates to stakeholders throughout the event planning process
• Gather and analyse post-event feedback for continuous improvement

Technology Integration:

• Leverage Salesforce platforms for event management and reporting
• Ensure seamless integration of technology for virtual and hybrid event components
• Stay updated on event technology trends and recommend innovative solutions

Team Leadership:

• Lead and mentor a team of event coordinators and on-site staff
• Develop training programs to enhance team skills and knowledge
• Foster a culture of excellence and continuous improvement within the events team

Sustainability and Corporate Responsibility:

• Implement sustainable event practices aligned with Salesforce’s environmental goals
• Ensure events reflect Salesforce’s commitment to diversity, equity, and inclusion
• Incorporate corporate social responsibility initiatives into event planning when appropriate

Sounds like you? This is what we’re looking for:

• Bachelor’s degree in Event Management, Hospitality, Business Administration, or related field
• 5+ years of experience in event management, preferably in a corporate or tech environment
• Proven track record of successfully managing large-scale events
• Strong leadership and team management skills
• Excellent project management and organizational abilities
• Proficiency in event management software and Microsoft Office Suite
• Outstanding communication and interpersonal skills
• Ability to work flexible hours, including evenings and weekends as required
• Certification in event planning (e.g., CMP, CSEP) is a plus
• Experience with Salesforce CRM and other Salesforce products

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:

As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location:

On-site -Sydney, NSW

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.