Event Coordinator (3-Month Fixed-Term Project)

Writer's Toolbox; City of Brisbane; On-site; AUD 39,000 - 50,000; Part time

Job summary

A leading event management company in Brisbane is seeking an experienced Event Coordinator to organize a global education conference. The ideal candidate has substantial experience in event coordination and management, particularly for large-scale conferences. You will handle logistics, coordinate with various stakeholders, and ensure the event runs smoothly. This is a temporary contract role, initially requiring part-time hours and increasing closer to the event date. If you're detail-oriented and thrive under pressure, apply now!

Qualifications

• Intermediate experience in event coordination and management.
• Experience in organizing multi-day events with international speakers.
• Strong organizational and administrative abilities.
• Excellent attention to detail and follow-through.
• Confident communicator with ability to manage multiple stakeholders.

Responsibilities

• Coordinate all event logistics and admin tasks.
• Liaise with venues, suppliers, and speakers.
• Manage schedules and timelines.
• Assist with registrations and attendee logistics.
• Provide on-site support during the event.
• Being on-site support before and during the event

Skills

Event coordination

Organizational skills

Communication

Attention to detail

Job description

About the role

We’re looking for an experienced Event Coordinator to bring a one-of-a-kind global education conference to life.

This role is ideal for someone who loves the detail, thrives on organisation, and has hands-on experience coordinating complex events from planning through to delivery.

You’ll be responsible for the end-to-end event coordination and administration, working closely with the event lead to ensure everything runs smoothly before, during, and after the conference.

This is a three month contract role, based onsite at our Brisbane office in Greenslopes.

• 20 hours over 3 days per week initially, increasing to 5 days per week closer to the event.
• Location: Brisbane (Greenslopes office – onsite required)

What you’ll be doing

• Coordinating all event logistics and admin tasks
• Liaising with venues, suppliers, speakers, and partners
• Managing schedules, run sheets, timelines, and checklists
• Supporting speaker and presenter coordination
• Assisting with registrations, communications, and attendee logistics
• Keeping everything organised, on track, and calm under pressure
• Being on-site support before and during the event

What we’re looking for

• Intermediate experience in event coordination and event management
• Proven experience organising and coordinating similar events (conferences and multi-day events with international guests and speakers)
• Strong organisational and administrative skills
• Excellent attention to detail and follow-through
• Confident communicator who can manage multiple stakeholders
• Comfortable working onsite and increasing hours as the event approaches
• Brisbane-based and available from 2nd February.

If you’re an experienced event coordinator who loves making big events happen, we’d love to hear from you.

To apply, please respond with your CV and covering letter telling us why this is the role for you.

Due to the nature of our business, successful applicants will be required to undergo police and background checks.