Event Coordinator

Partale Talent Pty Ltd; Willoughby City Council; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible work arrangements

Professional development

Birthday leave

Wellbeing initiatives

Job summary

Australian Water Association (AWA) in Chatswood, NSW, is seeking an Events Coordinator to join our in-house Events, Awards & Digital team. You’ll support in-person, digital and hybrid events from multi-day conferences to webinars and workshops.

You’ll help deliver Ozwater, the largest water conference in the region, and assist Member Engagement Managers with major state events. Strong organisation and collaboration are essential.

Qualifications

• 2+ years’ experience in events or marketing
• Experience delivering technical or networking events
• Proficiency with Evexus, Jomablue, Aventri and Microsoft Office
• Digitally savvy with a proactive and collaborative approach
• Strong organisational, communication and time management skills
• Can-do attitude and commitment to professional growth

Responsibilities

• Handle event registrations and general enquiries
• Coordinate sponsor and member registration benefits
• Support pre-, during-, and post-event site tours
• Work with tech providers to integrate delegate data
• Manage travel for speakers, staff, and guests
• Liaise with venues, AV providers, entertainers, and other suppliers
• Prepare event materials (name badges, programs, menus, etc.)
• Develop detailed event orders and manage onsite logistics for small to medium events
• Collaborate with internal teams to support seamless event delivery
• Assist with event wrap-up: surveys, reporting, and financial reconciliation

Skills

Event coordination

Networking events

Microsoft Office

Digital savvy

Organisational skills

Time management

Tools

Evexus

Jomablue

Aventri

Microsoft Office

Job description

• Join a passionate, collaborative & inclusive team
• Make a difference by inspiring and driving a sustainable water future
• Chatswood-based, hybrid work environment, immediate start | Full-time, permanent

Are you ready to create impact?

We are the Australian Water Association (AWA), Australia’s largest water network and a not-for-profit organisation with over 60 years of impact. Our purpose is to inspire and drive a sustainable water future.

We support thousands of water professionals across Australia and work with nearly 400 volunteers to provide opportunities to share, connect and inspire through our networks, programs, and events. We also contribute to the Sustainable Development Goals in our region through our International Program.

As we embark on the next phase of our strategy, it’s an exciting time to become part of the team and help shape the future of water sustainability in Australia and grow your events management career.

About the Role

We’re looking for a passionate Events Coordinator to join our in-house Events, Awards & Digital team. You’ll support the delivery of a diverse range of high-quality in-person, digital, and hybrid event, from multi-day conferences and gala dinners to webinars and workshops.

You’ll also help deliver Ozwater, the largest water conference and exhibition in the Southern Hemisphere, and support our Member Engagement Managers with major state-based events.

Key Responsibilities

• Handle event registrations and general enquiries
• Coordinate sponsor and member registration benefits
• Support pre-, during-, and post-event site tours
• Work with tech providers to integrate delegate data
• Manage travel for speakers, staff, and guests
• Liaise with venues, AV providers, entertainers, and other suppliers
• Prepare event materials (name badges, programs, menus, etc.)
• Develop detailed event orders and manage onsite logistics for small to medium events
• Collaborate with internal teams to support seamless event delivery
• Assist with event wrap-up: surveys, reporting, and financial reconciliation

About You

• 2+ years’ experience in a similar role, or recent graduate in Events or Marketing
• Experience delivering technical or networking events (including while studying)
• Proficiency with event software (e.g. Evexus, Jomablue, Aventri) and Microsoft Office
• Digitally savvy, with a proactive and collaborative approach
• Strong organisational, communication, and time management skills
• A can-do attitude and commitment to professional growth

Why you’ll love working with AWA:

• Be part of a diverse and purpose-driven team united by a shared goal to inspire positive change
• Join a supportive, inclusive, and forward-thinking culture
• Enjoy flexible work arrangements and a hybrid work environment
• Access time off in lieu to support work-life balance
• Benefit from a strong focus on professional development and mentorship
• Take part in wellbeing initiatives that prioritise your health
• Celebrate with birthday leave

Find out more about the great work we do here: AWA Celebrating 60 years

Diversity, Equity, and Inclusion:

We are committed to ensuring diversity, equity, and inclusion throughout our organisation and celebrate difference in all that we do.

We believe our people are our greatest asset and by supporting and incorporating their diverse talents, knowledge, perspectives, and experiences, we can strengthen our relationships with our members and influence real change.

We are committed to building a team that represents a wide variety of backgrounds, perspectives, gender, skills, abilities and locations.