Event Coordinator

Panthers Group; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Discounts on Panthers-owned outlets

Accommodation and dining discounts

Complimentary onsite parking

Staff events and wellbeing leave

Discounts at Accor hotels worldwide

Merchandise discounts

Job summary

Panthers Group is seeking an experienced Event Coordinator to support planning and delivery at the Western Sydney Convention Centre and Event Centre Panthers. You will manage details, communicate clearly with clients, and work with hospitality teams to ensure seamless events.

The role suits hospitality or events professionals who thrive in a fast-paced, team environment and take pride in accuracy and guest experience.

Qualifications

• Experience in hospitality, events or customer service is essential.
• Excellent communication and interpersonal skills are required.
• Strong organisation and attention to detail with ability to manage multiple tasks and deadlines.

Responsibilities

• Coordinate conferences, meetings, weddings and social events.
• Prepare and distribute event orders, run sheets and client communications.
• Liaise with F&B, AV, kitchen and operations teams to ensure smooth delivery.
• Conduct site inspections and support on-the-day event coordination as needed.
• Maintain accurate event information in event management systems.

Skills

Organisational skills

Communication

Multitasking

Hospitality or events experience

Job description

Panthers Group has an exciting opportunity for an experienced Event Coordinator to join the Western Sydney Convention Centre and Event Centre Panthers!

Be part of one of Western Sydney’s most dynamic destinations. The Panthers Precinct is home to a diverse portfolio of venues and hotels, delivering everything from large-scale conferences and corporate events to social celebrations and premium dining experiences.

We are seeking a highly organised and customer-focused Event Coordinator to support the planning and delivery of events across all the Western Sydney Convention Centre and Event Centre Panthers. This role is ideal for someone with hospitality or events experience who enjoys working in a fast-paced, team-oriented setting and takes pride in attention to detail.

About the Role

As an Event Coordinator, you will be responsible for the delivery of events ensuring every detail is accurately managed and communicated, contributing to seamless event execution and exceptional guest experiences.

Key Responsibilities

• Coordination of conferences, meetings, weddings, and social events
• Prepare and distribute event orders, function sheets, and run sheets
• Act as a key point of contact for client enquiries and support
• Liaise with food & beverage, kitchen, AV, and operations teams
• Conduct site inspections and assist with client meetings
• Support on-the-day event coordination as required
• Maintain accurate event information within event management systems

About You

• Previous experience in hospitality, events, or customer service
• Strong organisational skills and high attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and deadlines
• Professional presentation and a positive, can-do attitude
• Experience in hotels or conference venues (highly regarded)

Why you'll love working with us

• Discounts on accommodation, food and beverages across more than 5,000 Accor hotels worldwide
• 40% discount at all Panthers-owned food outlets and free post-mix while on shift
• 20% discount on Panthers merchandise and the pride of being part of a Premiership-winning team
• Exclusive offers and discounts with a range of accommodation, retail, dining and entertainment providers
• Reward and recognition programs that celebrate outstanding contributions
• Wellbeing Leave and Purchased Annual Leave for part-time and full-time employees for greater flexibility
• Staff social events and opportunities to connect with your teammates
• Complimentary onsite parking