Event and Administration Assistant

Royal Agricultural Society of NSW; Sydney; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Complimentary tickets and meals

Staff draws to win tickets to Sydney</

15% Staff discount at onsite cafe 'Cha

Free Onsite Parking

Work lifestyle flexibility

Staff engagement events & wellness

Job summary

The Royal Agricultural Society of NSW is seeking a hands-on casual event administrator to support the Arts & Crafts, Flower & Garden and Honey competitions for the Sydney Royal Easter Show. You will collaborate with the Events Manager to coordinate exhibitors, officials, volunteers and judging processes, ensuring accurate, timely delivery from pre-Show preparation through bump-out.

Based at Sydney Showground, this maximum-term role offers on-site work, staff benefits, and opportunities to

Qualifications

• Relevant experience supporting events, competitions, exhibitions, hospitality, venue operations, administration or customer-facing programs.
• Strong organisation and multitasking skills, with the ability to respond calmly to changing priorities in a busy live-event environment.
• Excellent written and verbal communication, interpersonal skills, phone etiquette and customer service capability.
• Confidence working independently and collaboratively, including under pressure.
• Advanced Microsoft Office skills and confidence using event, competition, ticketing or POS systems.

Responsibilities

• <b>Event planning and readiness</b>: Support timelines, run sheets, exhibitor communications, briefings and readiness checks so key milestones are delivered on time.
• <b>Administration and records</b>: Prepare and maintain invitations, spreadsheets, presentations, competition documents, exhibitor details, judging results, awards, sales and operational records.
• <b>Exhibitor and stakeholder support:</b> Provide clear, timely and professional communication to exhibitors, officials, volunteers, staff and other stakeholders, escalating issues when required.
• <b>Exhibit and competition delivery:</b> Receive, verify, handle and stage exhibits for judging and display, supporting their accurate movement, presentation and return.
• <b>Judging support:</b> Assist with pre-Show, perishable and on-site judging requirements across the Arts &amp; Crafts, Flower &amp; Garden and Honey competitions.
• <b>Pavilion and display operations:</b> Help maintain presentation standards, visitor experience and smooth floor activity throughout the Show.
• <b>Setup and teardown:</b> Assist with bump-in, bump-out, exhibit deliveries and collections, and the movement of tables, chairs, displays and accessories.
• <b>Customer service and sales:</b> Support public-facing activity, sales transactions, cash handling, EFTPOS and point-of-sale operations.
• <b>Team coordination:</b> Work collaboratively with volunteers and Show staff and, when required, coordinate priorities in the Events Manager’s absence.

Skills

Event coordination

Exhibitor liaison

Customer service

Microsoft Office

Cash handling

Tools

MS Office

Job description

Bring Iconic Competitions To Life

Join the Royal Agricultural Society of NSW and help deliver the competitions for the 2027 Sydney Royal Easter Show. This hands-on role supports event planning, exhibitor service, judging, pavilion operations and the accurate coordination of competition information from pre-Show preparation through to bump-out.

Working closely with the Events Manager, you will help create a professional, welcoming and well-organised experience for exhibitors, officials, volunteers, colleagues and Show visitors.

Position Purpose

The position supports the planning, administration and on-site delivery of the Arts & Crafts, Flower & Garden and Honey competitions for the Sydney Royal Easter Show. Working as part of the Competitions and Events team, the role helps coordinate exhibitors, officials, volunteers, judging requirements, records, displays and pavilion operations to ensure each competition is delivered professionally, accurately and in line with RAS standards.

This is a maximum term casual contract role till May 2027.

Some of our great benefits:

• Sydney Royal Easter Show complimentary tickets and meals
• Staff draws to win tickets to Sydney Showground events
• 15% Staff discount at onsite cafe 'Charlie's Corner Cafe'
• Free Onsite Parking
• Work lifestyle flexibility
• Staff engagement events & wellness program

Key Responsibilities

• Event planning and readiness: Support timelines, run sheets, exhibitor communications, briefings and readiness checks so key milestones are delivered on time.
• Administration and records: Prepare and maintain invitations, spreadsheets, presentations, competition documents, exhibitor details, judging results, awards, sales and operational records.
• Exhibitor and stakeholder support: Provide clear, timely and professional communication to exhibitors, officials, volunteers, staff and other stakeholders, escalating issues when required.
• Exhibit and competition delivery: Receive, verify, handle and stage exhibits for judging and display, supporting their accurate movement, presentation and return.
• Judging support: Assist with pre-Show, perishable and on-site judging requirements across the Arts & Crafts, Flower & Garden and Honey competitions.
• Pavilion and display operations: Help maintain presentation standards, visitor experience and smooth floor activity throughout the Show.
• Setup and teardown: Assist with bump-in, bump-out, exhibit deliveries and collections, and the movement of tables, chairs, displays and accessories.
• Customer service and sales: Support public-facing activity, sales transactions, cash handling, EFTPOS and point-of-sale operations.
• Team coordination: Work collaboratively with volunteers and Show staff and, when required, coordinate priorities in the Events Manager’s absence.

What you will bring

• Relevant experience supporting events, competitions, exhibitions, hospitality, venue operations, administration or customer-facing programs.
• Strong organisation and multitasking skills, with the ability to respond calmly to changing priorities in a busy live-event environment.
• Excellent written and verbal communication, interpersonal skills, phone etiquette and customer service capability.
• Confidence working independently and collaboratively, including under pressure.
  Cash handling, EFTPOS or point-of-sale experience.
• Advanced Microsoft Office skills and confidence using event, competition, ticketing or POS systems.
• A proactive, practical and resourceful approach, sound judgement about when to escape issues, and a positive can-do attitude.
• The physical capacity to undertake manual handling and cleaning tasks associated with event delivery.

Highly Regarded

• Relevant experience or qualification in event management, venue operations, competitions and administration.
• A genuine interest in arts and crafts, flowers and gardens, honey, or related creative, horticultural or agricultural areas.
• Experience working in a fast-paced public event, exhibition, venue or service environment.
• Confidence supporting a range of stakeholders, including exhibitors, volunteers, officials, contractors and members of the public.
• A flexible, hands‑on approach and willingness to assist with both administrative and practical event delivery tasks.

About us

The Royal Agricultural Society of NSW (RAS) is a not-for-profit organisation that has been supporting Australian agriculture and rural communities since 1822. The RAS Foundation, the charitable arm of the organisation, delivers scholarships, grants and community programs that help strengthen rural and regional Australia.

Alongside the Foundation, the RAS manages the Sydney Royal Easter Show, Sydney Royal Competitions, Sydney Showground and the Australasian Animal Registry, creating opportunities to connect communities, celebrate excellence and support future generations.

RAS is an equal opportunity employer that respects and values the contribution and diversity of all people. Our success depends on individual commitment and our ability to work as a team.

No recruitment agencies please

We thank you for your interest in the Royal Agricultural Society of NSW and Sydney Showground and look forward to receiving your application.

We celebrate diversity, equity, and inclusion. Our commitment is to foster working environments that embrace everyone, ensuring fair and respectful treatment for all.

We actively encourage applications from Aboriginal and/or Torres Strait Islander peoples, veterans, individuals with disabilities, individuals of all gender identities, those in mature age and early careers, members of the LGBTIQA+ community, and individuals from diverse cultural backgrounds. Your unique perspective and experience are valued here.