Event and Administration Assistant

Sydney Royal Easter Show; Parramatta; Sur place; AUD 34 000 - 48 000; Temps partiel

Résumé du poste

Sydney Royal Easter Show is seeking a casual, maximum-term team member to support arts, crafts, flowers, gardens and honey competitions. The role covers exhibitor coordination, judging preparation, and on-site pavilion operations to ensure smooth delivery and a welcoming experience for exhibitors, officials and visitors.

Working with the Competitions and Events team, you will assist with planning, administration and on-site delivery from pre-Show through bump-out, with a flexible, hands-on

Qualifications

• Experience supporting events, competitions or exhibitions.
• Strong organisation and multitasking in live-event environments.
• Excellent written and verbal communication.
• Cash handling or POS experience.
• Proficiency with Microsoft Office and event software.

Responsabilités

• Plan timelines and run sheets to ensure milestones are met.
• Prepare invitations, spreadsheets, presentations and exhibitor records.
• Communicate clearly with exhibitors, officials and volunteers.
• Receive, verify and stage exhibits for judging and display.
• Assist with pre-Show, perishable and on-site judging requirements.
• Maintain pavilion presentation and visitor experience throughout the Show.
• Assist bump-in and bump-out logistics for exhibits and fittings.
• Support sales transactions and POS operations as needed.
• Coordinate priorities in the Events Manager’s absence.

Connaissances

Event coordination

Exhibitor service

MS Office

Communication

Problem solving

Outils

POS systems

MS Excel

MS Word

Description du poste

Sydney Royal Easter Show – Olympic Park NSW

Contract

10d ago , from Royal Agricultural Society of NSW

Join the Royal Agricultural Society of NSW and help deliver the competitions for the 2027 Sydney Royal Easter Show. This hands-on role supports event planning, exhibitor service, judging, pavilion operations and the accurate coordination of competition information from pre-Show preparation through to bump-out.

Working closely with the Events Manager, you will help create a professional, welcoming and well-organised experience for exhibitors, officials, volunteers, colleagues and Show visitors.

Position Purpose

The position supports the planning, administration and on-site delivery of the Arts & Crafts, Flower & Garden and Honey competitions for the Sydney Royal Easter Show. Working as part of the Competitions and Events team, the role helps coordinate exhibitors, officials, volunteers, judging requirements, records, displays and pavilion operations to ensure each competition is delivered professionally, accurately and in line with RAS standards.

This is a maximum term casual contract role till May 2027.

Key Responsibilities

• Event planning and readiness: Support timelines, run sheets, exhibitor communications, briefings and readiness checks so key milestones are delivered on time.
• Administration and records: Prepare and maintain invitations, spreadsheets, presentations, competition documents, exhibitor details, judging results, awards, sales and operational records.
• Exhibitor and stakeholder support: Provide clear, timely and professional communication to exhibitors, officials, volunteers, staff and other stakeholders, escalating issues when required.
• Exhibit and competition delivery: Receive, verify, handle and stage exhibits for judging and display, supporting their accurate movement, presentation and return.
• Judging support: Assist with pre-Show, perishable and on-site judging requirements across the Arts & Crafts, Flower & Garden and Honey competitions.
• Pavilion and display operations: Help maintain presentation standards, visitor experience and smooth floor activity throughout the Show.
• Setup and teardown: Assist with bump-in, bump-out, exhibit deliveries and collections, and the movement of tables, chairs, displays and accessories.
• Customer service and sales: Support public-facing activity, sales transactions, cash handling, EFTPOS and point-of-sale operations.
• Team coordination: Work collaboratively with volunteers and Show staff and, when required, coordinate priorities in the Events Manager’s absence.

What you will bring

• Relevant experience supporting events, competitions, exhibitions, hospitality, venue operations, administration or customer-facing programs.
• Strong organisation and multitasking skills, with the ability to respond calmly to changing priorities in a busy live-event environment.
• Excellent written and verbal communication, interpersonal skills, phone etiquette and customer service capability.
• Confidence working independently and collaboratively, including under pressure.
• Cash handling, EFTPOS or point-of-sale experience.
• Advanced Microsoft Office skills and confidence using event, competition, ticketing or POS systems.
• A proactive, practical and resourceful approach, sound judgement about when to escape issues, and a positive can-do attitude.
• The physical capacity to undertake manual handling and cleaning tasks associated with event delivery.

Highly Regarded

• Relevant experience or qualification in event management, venue operations, competitions and administration.
• A genuine interest in arts and crafts, flowers and gardens, honey, or related creative, horticultural or agricultural areas.
• Experience working in a fast-paced public event, exhibition, venue or service environment.
• Confidence supporting a range of stakeholders, including exhibitors, volunteers, officials, contractors and members of the public.
• A flexible, hands-on approach and willingness to assist with both administrative and practical event delivery tasks.

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