Entertainment Travel & Logistics Lead

Affinity Travels; Sydney; Hybrid; AUD 60,000 - 90,000; Full time

Job summary

Show Group is seeking a Travel Specialist to join our team, supporting clients across entertainment and sport productions. You’ll own end-to-end travel and logistics for major projects, coordinating with artists, athletes, production crews and executives to deliver seamless itineraries.

This role blends project management with exceptional service, requiring organisation, problem-solving and the ability to thrive in a fast-paced, dynamic environment.

Qualifications

• Experience in corporate, entertainment, sports or leisure travel management.
• Strong organisational and project coordination skills, with the ability to manage multiple moving parts.
• Excellent financial and administrative skills, including quoting, budgeting and reconciliation.
• Exceptional customer service and relationship-building capabilities.
• Confidence working autonomously, taking ownership and making decisions.
• Strong attention to detail and the ability to remain calm and solutions-focused under pressure.
• A flexible approach and willingness to work outside standard business hours when project requirements demand it.

Responsibilities

• Managing end-to-end travel and logistics requirements for entertainment and sporting projects.
• Planning, negotiating, quoting and coordinating flights, charter services, accommodation, ground transport and group travel.
• Organising additional requirements including excess baggage, equipment, meet and greet services, artist riders and other project-specific logistics.
• Developing and maintaining comprehensive project plans, ensuring deadlines, budgets and deliverables are met.
• Managing project budgets, invoicing and financial reconciliation, proactively identifying and minimising potential financial risks.
• Building strong relationships with clients and stakeholders, delivering a high level of service, communication and attention to detail.
• Anticipating challenges, adapting to changing priorities and finding practical solutions in a dynamic environment.

Skills

Organisational skills

Project coordination

Customer service

Budgeting & reconciliation

Autonomous working

Attention to detail

Job description

Show Group is seeking a Travel Specialist to join our team, supporting clients across entertainment and sport productions. You’ll own end-to-end travel and logistics for major projects, coordinating with artists, athletes, production crews and executives to deliver seamless itineraries.

This role blends project management with exceptional service, requiring organisation, problem-solving and the ability to thrive in a fast-paced, dynamic environment.