Enrolments Registrar

Ipswich Girls Grammar School; Ipswich City; On-site; AUD 65,000 - 80,000; Part time

Benefits offered by this job

Competitive remuneration

Ongoing professional development

Discounted school fees for eligible员工

Job summary

Ipswich Girls Grammar School including Ipswich Junior Grammar School is seeking a dedicated Enrolments Registrar to guide families from initial enquiry through to commencement, covering EEC to Year 12 and FFPSO students. The role focuses on delivering a welcoming, compliant enrolment experience while collaborating with leadership and administrative teams.

You will be responsible for managing the enrolment journey, maintaining records, and supporting strategy with data-driven insights in a

Qualifications

• Excellent written and verbal communication with diverse families.
• Strong organisational skills and ability to manage priorities.
• High-level ICT skills with experience in school management software.
• Ability to implement Government and School enrolment policies and procedures.

Responsibilities

• Oversee enrolment journey from enquiry to commencement for all year groups.
• Manage FFPOS enquiries and enrolments, including PRISMS/CRICOS compliance.
• Build relationships with prospective families via tours, school events and communications.
• Ensure enrolment processes comply with policies, privacy laws and regulations; report trends and audits.

Skills

Communication skills

Organisational skills

ICT proficiency

Enrolment policies knowledge

Tools

TASS

PRISMS

Digistorm

Job description

• Shape a welcoming enrolment journey for families from EEC to Year 12
• Build community relationships & turn prospective enquiries into enrolments
• Support local & international enrolments in a values-led Grammar community

ABOUT US

Limitless. One word that captures everything we believe about education, our students and the future we help shape.

At Ipswich Girls' Grammar School including Ipswich Junior Grammar School, we have an unwavering commitment to developing young people who know their value, embrace their potential and lead with grit and grace. Our purpose is to provide exceptional education and care that cultivates belief, belonging and bold leadership.

Established in 1892, we are one of Queensland's original Grammar Schools, proudly offering a contemporary, personalised and holistic education from Kindy to Year 12 (co-educational from Kindy to Year 6, and girls-only from Years 7-12). We combine a rich heritage with a future-focused approach, delivering transformative learning experiences that ignite curious minds and courageous hearts.

Our people are central to this mission. We are a warm, authentic and high-performing community united by a shared belief that every student deserves the opportunity to thrive.

This is a place of limitless possibilities. A place where students and staff alike are inspired to grow, lead and make their mark on the world.

THE ROLE

This is a part-time, term-time role working four days per week. Help families take their first steps towards a limitless future. As Enrolments Registrar, you will oversee the student enrolment journey from initial enquiry through to commencement, including Full Fee-Paying Overseas Students (FFPOS). You will deliver a smooth, professional and welcoming experience for prospective families while maintaining compliance with School policies and relevant education regulations.

Central to achieving the School’s envisaged enrolment targets, you will build strong community relationships and work closely with leadership, teaching staff, administrative teams and Community Relations to support enrolment strategy. You will uphold the School’s philosophy, values and reputation, promote the interests of Ipswich Girls’ Grammar School including Ipswich Junior Grammar School, and contribute to marketing, communications and continuous improvement.

Key responsibilities include:

• Manage the enrolment journey from enquiry through applications, interviews, offers and confirmations to commencement, from the Early Education Centre (EEC) to Year 12; fill EEC places promptly and maintain accurate records, contracts and student files.
• Manage Full Fee-Paying Overseas Students (FFPOS) enquiries and enrolments, including PRISMS, visa and CRICOS requirements, and assist the Director with Education Services for Overseas Students (ESOS) compliance.
• Build strong relationships with prospective families through timely communication and informative school tours; collaborate with Community Relations on open days, orientation programs, School Expos, rural visits, international trips and other enrolment events, and coordinate smooth student transitions with internal teams.
• Ensure enrolment processes comply with Government and School policies, privacy laws and relevant regulations; report on enrolment trends, demographics, projections and churn, and support the Director with comparative reporting, State and Commonwealth Census information, audits and regulatory reporting.
• Support enrolment strategies, marketing and communications to achieve School targets; analyse data to improve processes and family engagement and contribute to annual indicators set by the Principal and Board of Trustees for enrolments, efficient processes and community relationships.
• Uphold the School’s values, philosophy and reputation, contribute to the efficient operation of the Enrolments office and participate in professional development; comply with health and safety requirements, report hazards and incidents, and complete required safety training.

ABOUT YOU

You are a welcoming, highly organized professional who builds trusted relationships and helps prospective families make informed enrolment decisions. Dependable, committed and enthusiastic, you combine a strong service focus with a systematic approach to policies, records and follow-up. You will bring:

• Excellent written and verbal communication and interpersonal skills, with the ability to engage warmly and professionally with diverse families, convert prospective leads into enrolments and build lasting community relationships.
• Strong organisational skills and a flexible, collaborative approach to achieving team goals, meeting deadlines and managing conflicting or changing priorities.
• Demonstrated ability to implement Government and School enrolment policies and procedures systematically, maintaining accurate records and timely communication.
• High-level ICT skills, including advanced Microsoft Office Suite proficiency and confidence managing software applications and databases; experience with TASS School Management System, PRISMS and Digistorm is highly desirable, but not essential.
• Knowledge, qualifications and experience relevant to successfully carrying out the duties of the position.
• Entitlement to work in Australia and a current Working with Children Suitability Card (Blue Card), or the ability to obtain one before commencing work.

This role will suit someone who enjoys connecting with families, turning enquiries into enrolments and creating a positive first impression of the School. You will bring care, attention to detail and practical initiative to a varied school environment, supporting enrolment growth while upholding our values and reputation.

WHAT WE OFFER

• Competitive remuneration
• Ongoing Professional Development opportunities
• Discounted school fees for eligible employees
• Eligible to access salary packaging through our provider, Southgate Salary Packaging
• Corporate discounts with Medibank
• Access to our on-site gym and pool
• Free onsite parking
• Employee Assistance Program

We thank you for taking the time to send us your application for this role. We assess every application and will contact you directly if you are successful in moving to the next stage.

Whilst applications must be sent to us by Monday 16 November 2026, applications will be considered and progressed accordingly prior to the closing date.

Ipswich Girls Grammar School including Ipswich Junior Grammar School is committed to the safety and wellbeing of all young people. Prior to appointment all candidates are required to undergo a pre-employment screening process which will include working with children checks , background referencing, identity confirmation, qualification validation and professional registration checks. All candidates must hold entitlement to work in Australia. Successful candidates are required to adhere to all School policies and procedures relating to student protection, and the School’s approach to meeting the Child Safe Standards and the Reportable Conduct Scheme.

30 October 2026 Ipswich Queensland, Australia