Employment Type

FotoFinder Systems GmbH; Australia; Remote; AUD 24,000 - 32,000; Part time

Benefits offered by this job

Flexible working hours

International environment

On-site Australia office

Skin health check with FotoFinder tech

Job summary

FotoFinder Systems GmbH is seeking a proactive Operations & Administration Coordinator for its Australian team. This part-time role (20–25 hrs/week) combines finance administration, HR support, office management and reception to keep our office running smoothly.

You will handle day-to-day accounting tasks, onboarding/offboarding, payroll coordination, vendor management and general operations, working independently in an international environment with flexible hours and close collaboration with

Qualifications

• Previous experience in office administration, operations coordination, bookkeeping or a similar role.
• Good understanding of basic accounting and financial administration.
• Familiarity with Australian payroll, superannuation and employment administration is an advantage.
• Experience with accounting software such as Xero or MYOB is desirable.
• Strong organizational skills and attention to detail.

Responsibilities

• Finance & Accounting Administration: day-to-day bookkeeping, invoices, payments, accounts payable/receivable, monthly reporting.
• HR & People Administration: onboarding/offboarding, employee records, payroll support, recruitment admin.
• Office Management & Reception: first point of contact, calls/emails, travel arrangements, meetings.
• General Operations & Administration: support local management, vendor management, improve processes, projects.

Skills

Office administration

Bookkeeping

Payroll knowledge

HR support

Microsoft Office

Tools

Xero

MYOB

Excel

Job description

Part-Time Operations & Administration Coordinator

m/f/x

Location: Australia – On-site
Employment Type: Part-time (approx. 20–25 hours per week)
Department: Operations & Administration

About the Role

We are looking for a proactive, well-organized and hands-on Operations & Administration Coordinator to support our Australian team in its day-to-day business operations.

This is a varied role combining finance administration, HR support, office management and reception responsibilities. You will be the go-to person for administrative and operational matters, ensuring that our office runs smoothly and our team can focus on delivering great results.

The ideal candidate enjoys working independently, has excellent organizational skills and feels comfortable handling a broad range of responsibilities in a dynamic, international environment.

Your Responsibilities

Finance & Accounting Administration

• Execute day-to-day bookkeeping and financial administration.
• Process incoming invoices, payments and expense claims.
• Execute accounts payable and accounts receivable.
• Maintain accurate financial records and documentation.
• Coordinate with external accountants and payroll providers.
• Process monthly reporting and basic financial reconciliations.

HR & People Administration

• Support employee onboarding and offboarding processes.
• Maintain employee records, leave tracking and HR documentation.
• Coordinate with external payroll providers and support payroll preparation.
• Assist with recruitment administration and interview scheduling.
• Support HR-related inquiries and employee communication.
• Help ensure compliance with internal HR policies and local employment requirements.

Office Management & Reception

• Act as the first point of contact for visitors, customers and external partners.
• Manage incoming calls, emails, deliveries and general correspondence.
• Coordinate office supplies, equipment and service providers.
• Organize meetings, appointments and travel arrangements.
• Maintain an organized, welcoming and professional office environment.
• Support the planning and coordination of internal events and team activities.

General Operations & Administration

• Provide administrative support to local management.
• Coordinate with international colleagues and headquarters.
• Maintain and improve internal administrative processes.
• Support purchasing, vendor management and contract administration.
• Assist with ad hoc operational projects and business requirements.

Your Profile

Your Profile

• Previous experience in office administration, operations coordination, bookkeeping or a similar role.
• Good understanding of basic accounting and financial administration.
• Familiarity with Australian payroll, superannuation and employment administration is an advantage.
• Experience with accounting software such as Xero or MYOB is desirable.
• Strong organizational skills and excellent attention to detail.
• Confident communication skills and a friendly, service-oriented attitude.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to work independently, prioritize tasks and manage multiple responsibilities.
• Fluent English communication skills, both written and verbal.
• A positive, flexible and hands-on mindset.

What We Offer

• A varied and responsible part-time position.
• Flexible working hours to support work-life balance.
• An international and collaborative working environment.
• The opportunity to take ownership of local administrative and operational processes.
• Close collaboration with local management and international teams.
• A friendly, supportive workplace with short decision-making processes.
• Complimentary annual Total Body Mapping – Enjoy a fully paid, comprehensive skin check using advanced FotoFinder technology to support your skin health and early detection of skin changes.

For data protection reasons, please send your application documents exclusively by e-mail to [e-mail] and not to [e-mail].
Please also note the data protection information for applicants .