Elective Admissions and Operating Suite Admin Mgr - Parental Leave Cover

Austin Health; Melbourne; On-site; AUD 120,000 - 150,000; Full time

Benefits offered by this job

Salary packaging

Wellness program

Onsite childcare

Mentoring and career development

Job summary

Austin Health in Melbourne is seeking an Elective Admissions and Operating Suite Admin Manager for parental leave cover. You will lead administrative teams across The Surgery Centre andAustin Operating Suite, ensuring efficient elective admissions and theatre operations while maintaining data integrity.

You will oversee staff development, ESIS reporting, and drive continuous improvement in patient pathways, working across two campuses to support high-quality elective procedures.

Qualifications

• Leadership experience in senior administration roles.
• Strong communication and collaboration across multidisciplinary teams.
• Proficient in MS Office Suite with advanced Excel skills.
• Knowledge of hospital management systems and medical terminology.

Responsibilities

• Manage admin services across The Surgery Centre and Austin Operating Suite.
• Lead people management, staffing, performance, coaching and workforce development.
• Maintain integrity of Elective Surgery Information System (ESIS) reporting via training and documentation.
• Drive continuous improvement in administrative workflows and participate in projects and committees.
• Manage resources and admin service budgets to support efficient service delivery.

Skills

Leadership

Data integrity

Advanced Excel

Stakeholder engagement

Tools

TrakCare

Cerner

ESIS reporting

Job description

Elective Admissions and Operating Suite Admin Mgr - Parental Leave Cover

• Full-time, fixed-term parental leave cover, 38 hours per week (+ADO)
• Lead administrative teams supporting surgical and procedural services across the Austin and Repatriation campuses
• Drive data integrity and continuous improvement across elective admissions and operating suite administration

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About the Surgery, Anaesthesia and Procedural Medicine DivisionThe Surgery, Anaesthesia and Procedural Medicine (SAPM) Division is part of the Operations Directorate and manages a range of specialties and services, including theatres, Central Sterile Supply Department, vascular/cath lab, cardiac diagnostics and surgical wards across the Austin and Repatriation sites.

SAPM employs more than 1,500 staff and is responsible for approximately 50,000 planned and emergency procedures each year. Planned surgery and endoscopy admissions support operating theatres and endoscopy rooms across both campuses.

About the roleAs the Elective Admissions and Operating Suite Admin Manager, you will provide senior leadership to administration teams across both campuses supporting surgical and procedural admissions, theatre operations and dedicated surgical wards.

You will oversee administrative services, maintain robust data integrity in admission processes and identify and implement opportunities for improvement along the patient journey.

A regular day will see you:

• Manage administrative services across The Surgery Centre and Austin Operating Suite, setting direction and overseeing administrative teams across both campuses
• Lead people management, staffing, recruitment, performance, coaching and workforce development activities
• Maintain the integrity of Elective Surgery Information System (ESIS) reporting through effective training and documentation
• Drive continuous improvement in administrative workflows and contribute to projects and committees relating to planned surgery admissions
• Manage resources and administrative service budgets to support efficient and effective service delivery

About youTo be successful in this role, you'll bring with you:

• Previous leadership experience in a similar role, with demonstrated customer service, staff mentoring, feedback, problem-solving and change-support capabilities
• Proven effective verbal and written communication skills, demonstrated organisational and time management skills, and the ability to build collaborative working relationships and work autonomously and within a multidisciplinary team
• Demonstrated computer literacy, including Microsoft Office Suite and advanced Excel skills
• Knowledge of medical terminology and hospital management systems including TrakCare and Cerner, with a sound understanding of Elective Surgery Information System (ESIS) reporting
• A commitment to Austin Health values, capacity to work across multiple sites as required or directed by management, and ability to provide proof of immunity to nominated vaccine preventable diseases in accordance with Austin Health's immunisation screening policy

Our benefitsWorking at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
• Mentoring and career development opportunities.

Work with us!We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. Austin Health is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with Child Safe Standards. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Naomi Italia, Acting Div Manager - Access Planned Procedures, Endoscopy and Endoscopy Services at ************@austin.org.au