Education and CPD Events Coordinator

Australasian Society for Ultrasound in Medicine; Willoughby; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Australasian Society for Ultrasound in Medicine (ASUM) is seeking a highly organised coordinator to join the education team and help keep our programs running smoothly. You will provide administrative, logistical and secretariat support across ASUM's education and CPD programs, and enhance the candidate journey.

Reporting to the Head of Education and CPD Events, you’ll manage schedules, events, exams logistics and data integrity, while collaborating with committees and stakeholders to deliver

Qualifications

• A degree in a related field, or equivalent experience.
• 2–5 years' experience in business administration or a similar role.
• Excellent attention to detail and strong organisational skills, with the ability to juggle multiple courses, tasks and deadlines.
• Proven track record in business administration support.
• Confident written and verbal communication, comfortable engaging across all levels of the organisation and external stakeholders and candidates (medical doctors).
• Quick thinking and the ability to troubleshoot problems as they arise.
• A collaborative, service-focused approach with internal teams and external partners.
• Learning Management System (LMS) administration experience is welcome but not essential.

Responsibilities

• Coordinating educational programs across multiple platforms, including building and maintaining schedules and coordinating and supporting the review of course materials and syllabi (where applicable)
• Coordinating, in collaboration with the Education committee, education preparation events such as webinars or in-person events aligned with the annual exam timetable.
• Providing administrative support for exams and assessments: planning schedules, setting up exam materials on our platforms, sourcing venues, coordinating travel, managing on-the-day logistics, and issuing outcomes and certificates to candidates.
• Acting as the first point of contact for program enquiries from candidates, examiners, members and non-members.
• Providing secretariat support to the Education committee meetings
• Maintaining candidate database integrity and improving our education administration data
• Checking candidate submissions against ASUM's education regulations, standards and policies
• Collecting and analysing participation, performance and feedback data, and preparing reports for management and the Education Committees
• Helping maintain and improve course materials, resources and assessment tools
• Supporting the Head of Education and CPD Events with education projects.

Skills

Attention to detail

Organisational skills

Communication

Problem solving

Team collaboration

Education

Degree in a related field

Tools

MS Office

Learning Management System (LMS) administration

Project management tools

Member database

Job description

The Australasian Society for Ultrasound in Medicine (ASUM) supports healthcare professionals across the region in building their ultrasound skills through accredited education, examinations, and CPD events. We're looking for a highly organised coordinator to join our education team and help keep these programs running smoothly.

About the role

Reporting to the Head of Education and CPD Events, you'll provide administrative, logistical and secretariat support across ASUM's education and CPD programs. You'll provide support to enhance the candidate (customer) journey and deliver business administration support across the education portfolio.

What you'll be doing

• Coordinating educational programs across multiple platforms, including building and maintaining schedules and coordinating and supporting the review of course materials and syllabi (where applicable)
• Coordinating, in collaboration with the Education committee, education preparation events such as webinars or in-person events aligned with the annual exam timetable.
• Providing administrative support for exams and assessments: planning schedules, setting up exam materials on our platforms, sourcing venues, coordinating travel, managing on-the-day logistics, and issuing outcomes and certificates to candidates.
• Acting as the first point of contact for program enquiries from candidates, examiners, members and non-members.
• Providing secretariat support to the Education committee meetings
• Maintaining candidate database integrity and improving our education administration data
• Checking candidate submissions against ASUM's education regulations, standards and policies
• Collecting and analysing participation, performance and feedback data, and preparing reports for management and the Education Committees
• Helping maintain and improve course materials, resources and assessment tools
• Supporting the Head of Education and CPD Events with education projects.

What you'll bring

• A degree in a related field, or equivalent experience
• 2–5 years' experience in business administration or a similar role
• Excellent attention to detail and strong organisational skills, with the ability to juggle multiple courses, tasks and deadlines
• Proven track record in business administration support.
• Confident written and verbal communication, comfortable engaging across all levels of the organisation and external stakeholders and candidates (medical doctors).
• Quick thinking and the ability to troubleshoot problems as they arise
• A collaborative, service-focused approach with internal teams and external partners
• Learning Management System (LMS) administration experience is welcome but not essential

Tools you'll use

• MS Office, project management collaboration tools, member database, and learning management system.

Why work for ASUM

If you enjoy variety and want to be part of a small but mighty team, we would love to hear from you.

ASUM offers staff one work-from-home day per week following induction, access to an onsite gym, lunchtime yoga and Pilates classes*, and an Employee Assistance Program (EAP).

Onsite health and wellness classes are provided by the landlord and are subject to change.

Please note: Applicants must have full working rights in Australia and will be asked to provide two previous managers as references, if shortlisted.