EA to Engineering Director - 30h/wk, In-Office

Task Recruitment; City of Brisbane; On-site; AUD 55,000 - 75,000; Part time

Job summary

Task Recruitment is seeking an experienced Executive Assistant to provide high-level support to the Director of Engineering. This in-office role is based in Brisbane and offers a 12-month contract with 30 hours per week spread across five days.

You’ll manage calendars, coordinate meetings and travel, prepare presentations, take minutes and handle confidential information with discretion while liaising with HR and Finance.

Qualifications

• 5+ years’ experience in Executive Assistant, executive administration or office management roles.
• Experience directly supporting director-level or executive leaders.
• Strong Microsoft 365 skills across Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• The ability to juggle multiple priorities and deadlines.
• A professional approach and excellent attention to detail.
• Sound judgement and the ability to handle confidential information appropriately.
• Strong stakeholder management and relationship-building skills.

Responsibilities

• Managing the Director’s calendar and coordinating competing scheduling priorities.
• Organising leadership meetings, one-on-ones, staff meetings and management reviews.
• Preparing meeting agendas, presentations, background materials and supporting documentation.
• Taking meeting minutes and tracking decisions, actions and follow-ups.
• Coordinating domestic and international travel, accommodation, transport and itineraries.
• Managing expense reports, corporate card reconciliations and reimbursement submissions.
• Drafting, editing and distributing professional communications on behalf of leadership.
• Preparing high-quality presentations for leadership reviews, town halls and executive communications.
• Maintaining action registers and following up with stakeholders on commitments and deadlines.
• Tracking key deliverables and helping coordinate activities across the engineering organisation.
• Assisting with administrative processes relating to hiring, promotions, performance management and organisational changes.
• Coordinating leadership offsites, employee activities, customer visits and larger team events.
• Liaising with HR, Finance and other internal business partners.

Skills

Organisational skills

Time management

Communication skills

Stakeholder management

Proactive approach

Tools

Microsoft 365

Job description

Task Recruitment is seeking an experienced Executive Assistant to provide high-level support to the Director of Engineering. This in-office role is based in Brisbane and offers a 12-month contract with 30 hours per week spread across five days.

You’ll manage calendars, coordinate meetings and travel, prepare presentations, take minutes and handle confidential information with discretion while liaising with HR and Finance.