Dynamic Melbourne Office Services & Facilities Assistant

White-; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

White & Case Melbourne is seeking an Office Services Assistant to support day-to-day operations across mailroom, document production and facilities. The role collaborates with the local office operations team to ensure a world-class client and visitor experience while upholding sustainable practices.

You will join a team that values initiative, teamwork and strong service delivery, supporting lawyers and staff with essential resources and a smooth office environment in Melbourne.

Qualifications

• Ability to work well independently and in a team environment.
• Takes responsibility and ownership of tasks and deadlines.
• Strong communication skills with a high level of customer service mindset.
• Excellent attention to detail in document handling and facilities tasks.
• Experience in print and/or mailroom operations is beneficial.
• Facilities experience is advantageous, particularly in professional services.
• Experience in a law firm or international organisation is preferred but not mandatory.

Responsibilities

• Log courier requests with carriers and receive inbound items.
• Provide mailroom services: receiving, sorting, and distributing mail.
• Handle document production: copying, scanning, printing, binding.
• Archive documents and manage stationery.
• General facilities maintenance and security card administration.
• Set up visitor and new joiner desks; assist with meeting room setups.
• Perform ad hoc duties as assigned by Office Manager.

Skills

Teamwork

Independent work

Communication

Customer service

Attention to detail

Mailroom experience

Facilities experience

Law firm experience desired

Job description

White & Case Melbourne is seeking an Office Services Assistant to support day-to-day operations across mailroom, document production and facilities. The role collaborates with the local office operations team to ensure a world-class client and visitor experience while upholding sustainable practices.

You will join a team that values initiative, teamwork and strong service delivery, supporting lawyers and staff with essential resources and a smooth office environment in Melbourne.