Document Controller

State Government of Victoria, Australia; City of Melbourne; Hybrid; AUD 101,000 - 114,000; Full time

Benefits offered by this job

Health checks

Gym membership

Wellbeing platform

Employee Assistance Program

Salary progression

Leave loading

Job summary

VIDA Roads is seeking a Document Controller for the North EastLink Program (NELP) in Melbourne, with a hybrid working arrangement and a 2-year fixed-term contract. The role centers on robust information management, document control, and ensuring compliance with project standards.

The position requires accurate document management across project teams and contractors, with responsibilities for review, release, and governance, plus reporting to senior management.

Qualifications

• Experience with document control processes and information management.
• Pre-employment checks including national police check and misconduct screening will be required.

Responsibilities

• Maintain and manage documents to support project day-to-day operations.
• Coordinate review, approval and distribution of documents and contractor submissions.
• Ensure version control, naming conventions, filing structures and document governance.
• Prepare reporting on status, trends and performance of document control processes for senior management.

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 12407

VPS4Document Controller

Hybrid working environment.

2years fixed term,VPS4 $100,894- $114,476+super & benefits.

This role will belocatedat180 Lonsdale St.

Join us in building better connections for Victoria by:

Work closely with the project teams to fully understand the business needs with the aim of ensuring the best possible information management frameworks are effectively utilised to aid compliance,consistencyand document control across NELP. Support and train project teams and contractors on document management processes and provide ongoing system support.

Maintain quality of NELP’s document control and information management collaboration system as well as implement,maintainand ensure compliance with document control processes, procedures and requirements aligned with project and company standards.

Prepare and provide reporting and updates to senior management and alliance partners on the status,trendsand performance of document control processes, asrequired

Maintain document control standards, including version control, naming conventions, filing structures, and document governance. Oversee document creation, review,revisionand release.

Coordinate and track the review, approval and distribution of documents and contractor submissions, whilemonitoringdocument workflows to ensuretimelycompletion; and supporting effective communication and document flow across project teams.

Document Controllers at VIDA Roadsare responsible foraccuratemanagement of documents prepared and received by the project teams,contractorsand client groups to support the day-to-day operation of the project. This role is to support theNorth EastLink Program (NELP). The Document Controller will ensure smooth information exchange and proper record keeping throughout the Program.

This opportunity is a2 Years Fixed Term role

We are committed to creating a workplace that inspires and engages you – we want you to be a powerful contributor to this wonderfully diverse and dynamic organisation. Our offering continues to grow but here
is what we already have in store for you:

• VIDARoadswelcomes flexible working arrangements.
• Access to annual health checks, including skins checks and flu shots.
• Access low-cost gym memberships for yourself and family at over 200 facilities via Fitness Passport.
• Access to Thrive Gateway, our employee benefits platform is your once stop shop for wellbeing as well as savings and discounts at hundreds of retailers.
• We’recommitted to supporting our team members and their families in improving mental health and wellbeing. Our Employee Assistance Program (EAP) provides confidential counselling and advice for our team members and their families for work and personal issues.
• Annual salary increases and incremental performance-based payments over the course of your employment.
• Leave loading of 17.5% payment on top of your base salary when you take annual leave and ability topurchaseadditionalleave.

Need more information?

The successful candidate willbe requiredto undergo pre-employment checks which include a national
police check and misconduct screening.

Applications close Thursday 17 September 2026 at 11.59pm