Document Controller

Spiecapag Australia; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Spiecapag Australia in Brisbane seeks a proactive Document Controller to join our Operations team, reporting to Corporate Quality Manager. You will maintain document control frameworks, SharePoint platforms, registers and reporting systems to support project delivery and audit readiness.

You will ensure data integrity, consistent information management, and provide training and guidance on document control practices across projects.

Qualifications

• Strong experience in document control and records management in construction or engineering projects.
• Knowledge of ISO 9001, 14001, 45001 is preferred.
• Proficient with SharePoint and document registers.
• Excellent attention to detail, organisation and communication.

Responsibilities

• Manage project document control across the full lifecycle, including registers, workflows, approvals, distribution and close-out.
• Prepare, submit and track documentation in line with contractual requirements, project schedules and client expectations.
• Maintain document control standards, including naming, version control, filing structures and accurate document registers.
• Manage SharePoint sites, permissions, links and document locations to ensure information is current, accessible and well structured.
• Provide training, guidance and clear communications to support consistent document control practices across projects and departments.
• Support audit readiness, certification preparation and action tracking through to closure.
• Identify process improvement opportunities, including workflow automation through Power Automate where appropriate.

Skills

Document control

Records management

Information management

SharePoint

Power Automate

Attention to detail

Organisation

Communication

Prioritisation

Tools

SharePoint

Power Automate

Job description

VINCI is a world leader in concessions, energy and construction, operating in over 120 countries with a workforce of more than 294,000 employees. We are a Global Group with local company opportunities.

Spiecapag has been delivering large-scale pipeline infrastructure and drilling projects across Australasia for over 40 years. New projects and continuous growth mean we have a long-term career opportunity with an industry leader.

About the role

We are seeking a proactive and detail-oriented Document Controller to join our Operations team in Brisbane. Reporting to the Corporate Quality Manager, this role will provide leadership and support for document control and information management across corporate and project environments.

You will play a key role in maintaining structured document control frameworks, SharePoint platforms, registers, reporting systems and communication processes to support efficient project delivery, audit readiness, data integrity and consistent information management practices across the business.

Key responsibilities

• Manage project document control across the full lifecycle, including registers, workflows, approvals, distribution and close-out
• Prepare, submit and track documentation in line with contractual requirements, project schedules and client expectations
• Maintain document control standards, including naming, version control, filing structures and accurate document registers
• Manage SharePoint sites, permissions, links and document locations to ensure information is current, accessible and well structured
• Provide training, guidance and clear communications to support consistent document control practices across projects and departments
• Support audit readiness, certification preparation and action tracking through to closure
• Identify process improvement opportunities, including workflow automation through Power Automate where appropriate

About you

• Strong experience in document control, records management and information management systems, ideally within construction, engineering, manufacturing or pipeline environments
• Sound knowledge of integrated management systems and ISO standards, including ISO 9001, ISO 14001 and ISO 45001
• Confident SharePoint user, with experience maintaining site structures, permissions, links and document libraries
• Excellent attention to detail, organisation and communication skills, with the ability to manage priorities and support multiple stakeholders
• Experience with Power Automate or workflow automation will be highly regarded

Spiecapag Australia is an equal opportunity employer and encourages candidates from all backgrounds to apply.

Applications will only be considered for candidates who currently live within Australia and have currently approved visa working rights (permanent, temporary, student, spousal, etc) to Australia.