Document Controller

All Energy Contracting; City of Brisbane; On-site; AUD 70,000 - 110,000; Full time

Job summary

All Energy Contracting, based in Brisbane, seeks a detail‑oriented Document Controller to manage project documentation across the PMO portfolio. You will work with engineering, procurement, construction and commercial teams to ensure accurate control, distribution and archiving of a wide range of documents.

The role requires 2–5+ years in document control within construction or renewables, with experience in Aconex/SharePoint/TeamBinder and strong MS Office skills.

Qualifications

• 2–5+ years' experience in document control within construction, infrastructure or renewables.
• Experience with technical documentation including drawings and specifications.
• Understanding of PMO governance and project environments.

Responsibilities

• Document Control Administration: manage incoming/outgoing docs per PMO procedures; maintain registers; ensure version control and metadata accuracy; issue and track transmittals.
• Engineering & Technical Documentation: process drawings/specs; support teams with document management; assist with commissioning records and as-built documentation.
• Quality & Compliance: support internal/external audits; ensure PMO governance compliance; identify and escalate document control issues/delays.

Skills

Document control

PMO governance

Stakeholder management

Attention to detail

Microsoft Office

Communication

Tools

Aconex

SharePoint

TeamBinder

Job description

All Energy Contracting(AEC)is a leading construction contractor specialising in the energy and renewable energy sector, including solar, wind, storage, and hybrid facilities. Our core services comprise civil works, trenching, cable installation, electrical and mechanical installations, terminations, testing, commissioning (DC, LV, HV), operations support and maintenance expertise.

Our goal is to generate sustainable returns by delivering projects for our clients safely, efficiently, and reliably while providing rewarding and meaningful careers for our people. Headquartered in Brisbane, we are a dynamic business with projects across Australia and New Zealand.

Position Overview

We are looking for a methodical and diligent Document Controller with a keen eye for detail to join our team.

You will be responsible for the accurate management, control, distribution and archiving of project documentation across the PMO portfolio, supporting projects delivered by AEC and the wider OCU ANZ Group.

Working closely with engineering, procurement, construction, commissioning and commercial teams, you will play a key role in maintaining effective information flow, document integrity and compliance throughout the project lifecycle.

You will engage with a broad range of internal and external stakeholders to ensure documentation is managed in accordance with PMO governance standards and project requirements.

Key Responsibilities:

Document Control Administration

• Manage incoming and outgoing project documentation in accordance with PMO procedures
• Maintain document control systems, registers and tracking logs
• Ensure document numbering, metadata, version control and revision management are accurate
• Issue and track document transmittals
• Support document review, approval and distribution workflows
• Maintain accurate document registers and retrieval systems

Engineering & Technical Documentation

• Process engineering drawings, specifications and technical documentation
• Support engineering, commercial and project teams with document management
• Assist with commissioning records, O&M manuals and as-built documentation
• Maintain contractual deliverable registers and subcontractor submissions

Quality & Compliance

• Support internal and external quality audits
• Ensure compliance with PMO document governance standards
• Identify and escalation document control issues and delays

Key Skills, Experience and Qualifications:

• 2–5+ years' experience in document control within construction, infrastructure or renewables
• Experience with technical documentation including drawings and specifications
• Understanding of project environments and PMO governance
• Experience with Aconex, SharePoint, TeamBinder or similar CDE platforms
• Proficiency in Microsoft Office Suite
• Strong attention to detail and accuracy
• Excellent organisational and time management skills
• Strong communication and stakeholder management skills
• Eligible to work in Australia and/or New Zealand.

We are an equal-opportunity employer committed to creating an inclusive environment where everyone is valued. We welcome applicants from all backgrounds, identities, and experiences.

We seek to build a diverse team that reflects the communities we serve and seek innovation through varied perspectives. We encourage candidates from underrepresented groups to apply and look forward to fostering a supportive workplace together.