Document Controller

Wabtec; Brisbane; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Discounted health insurance with Medib

Novated Leasing options

Lifestyle discounts with Woolworths, 2

Job summary

Wabtec in Brisbane is seeking a seasoned Document Controller to manage engineering project documentation. You will work closely with engineering teams, project managers, clients and other stakeholders to ensure timely delivery and accuracy of all project documents throughout the lifecycle.

Responsibilities include developing and maintaining a robust document control system, aligning client requirements with internal processes, and delivering trainings to users.

Qualifications

• 4-5+ years of experience in a document controller role.

Responsibilities

• Oversee and manage documentation flow to meet project deadlines.
• Develop an internal document control system and liaise with customer representatives.
• Maintain project documentation lifecycle including filing and archiving.
• Coordinate submission, review, and certification of documents.
• Ensure documents meet naming conventions and requirements.
• Provide training on document control systems to internal users.
• Plan and record documentation submissions to clients, subcontractors, and project office staff.
• Interface with clients, designers and stakeholders to meet document control requirements.
• Improve the documentation management system and processes for efficiency and accuracy.
• Deliver internal workshops on document control processes and procedures.
• Generate reports for Engineering Manager, Commercial Manager and Project Managers.

Skills

Document control

Communication skills

Organizational skills

Time management

Attention to detail

Education

Certificate or training in project coordinator or document controlling

Tools

Aconex

Microsoft Office

Document Management Systems

Job description

• Discounted health insurance with Medibank
• Novated Leasing options
• Lifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 500+ other retailers
• Access to our Employee Assistance Program

Who will you be working with?

Wabtec’s Digital Intelligence Signaling & Systems team is a recognized industry leader in the successful delivery of complex integrated system projects. These projects involve signaling, train control, communications, and back-office solutions with a strong focus on project execution, schedule adherence, and customer satisfaction

Where is the position located?

This is a full-time, permanent position in Banyo, Brisbane. The team works 3 days in the office and 2 days from home.

How will you make a difference?

The purpose of the Document Controller is to be responsible for managing, organising, and controlling documentation for engineering projects. They are to work closely with the engineering teams, project managers, clients and other stakeholders, both internal and external, to ensure the timely and accurate delivery of all engineering documentation throughout the project lifecycle, along with continuing to develop company processes to ensure smooth and fit-for-purpose document procedures.

What will your typical day look like?

• Responsible for overseeing and managing documentation flow to meet project deadlines.
• Development of an internal document control system and liaising with customer representatives in aligning project document systems with customer requirements.
• Maintaining all aspects of the project documentation lifecyclesuch as:establish,implementandmaintainan efficient project-related document control register, project documentation and hard copy filling system including archiving.
• Manage the workflowsrequiredto collate,issueand receive documentsin accordance withproject requirements. This will include collating and managing comment sheets for the purpose of ensuring document certification.
• Ensuring document submissions are in accordance and compliant with project document naming conventions,formatsand requirements.
• Supporting other users of the internal document control system and project specific document control systems by providing training asrequired.
• Planning and recording documentation submission to and from all necessary parties, including clients, sub-contractorsand project office employees.
• Interfacing with clients,designersand other key stakeholders to meet project document control requirements and deadlines.
• Improving the current documentation management system and processes to increase efficiency, accuracy, and reliability.
• Delivering internal workshops outlining document controlling processes and procedures.
• Generating various reports for Engineering Manager, Commercial Manager and Project Managers, as requested.

What do we want to know about you?

• 4-5+ years of experience in a document controller role.
• Proven experience in document control, preferably in a software engineering or related technical environment.
• Highly Proficient in Microsoft Office
• Experience with Aconex and other Document Management systems
• Strong communicationand interpersonal skills, with the ability to work effectively with a wide range of stakeholders.
• Strong organizational and time management skills, with the ability to manage multiple projects and priorities simultaneously.
• Excellent attention to detail and accuracy, with the ability toidentifyand resolve discrepancies and inconsistencies in documentation.
• Certificate or training in project coordinator or document controlling (desirable but not necessary).

We thank all applicants for their interest; each application will receive a response.

Successful candidates will be required to complete background and criminal history check.

Additional Information

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.