Document and Data Controller

CAE; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Generous benefits

Onsite work in Homebush

Career development

Job summary

CAE is seeking a Document and Data Controller for our Defence & Security team in Homebush, NSW. The role focuses on ensuring the integrity, security, and lifecycle management of project documentation across Defence programs.

You will manage repositories, support document lifecycle processes, and ensure compliance with Defence security requirements. Australian citizenship and onsite work at Homebush are required.

Qualifications

• 2–5 years' experience in document control, records management, quality administration, or related discipline.
• Experience managing controlled documentation in regulated/compliance environments.
• Strong attention to detail with excellent written communication and proofreading.
• Experience using document management systems, SharePoint, or similar platforms.

Responsibilities

• Manage and maintain digital and physical document repositories, ensuring information is controlled and accessible.
• Support lifecycle management of documents including creation, review, release, archival, and disposal.
• Review and quality check documentation for accuracy, formatting, grammar, compliance, and consistency.
• Provide guidance and training to internal stakeholders on document control processes and systems.
• Respond to project documentation requests from customers, suppliers, subcontractors, and project teams.
• Support compliance with Defence Security requirements, ITAR regulations, and internal quality management processes.

Skills

Document control

SharePoint

Written communication

Stakeholder collaboration

Attention to detail

Tools

SharePoint

Document management systems

Job description

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organisation where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Role Overview

An exciting opportunity exists for a Document and Data Controller to join our Defence & Security team based in Homebush, NSW. Reporting to the Quality Systems Manager, you will play a critical role in ensuring the integrity, security, compliance, and lifecycle management of project documentation and controlled data across our Defence programs.

Description

In this role, I will:

• Manage and maintain digital and physical document repositories, ensuring information is controlled and accessible.
• Support the lifecycle management of documents including creation, review, release, archival, and disposal.
• Review and quality check documentation for accuracy, formatting, grammar, compliance, and consistency.
• Provide guidance and training to internal stakeholders on document control processes and systems.
• Respond to project documentation requests from customers, suppliers, subcontractors, and project teams.
• Support compliance with Defence Security requirements, ITAR regulations, and internal quality management processes.

Minimum Qualifications

• 2 to 5 years' experience in document control, records management, quality administration, technical editing, or a related discipline.
• Experience managing controlled documentation within a regulated or compliance-driven environment.
• Strong attention to detail with excellent written communication and proofreading skills.
• Experience using document management systems, SharePoint, or similar platforms.
• Ability to work collaboratively with multiple stakeholders across project teams.
• Australian Citizenship.
• Ability to work full-time onsite at our Homebush, NSW facility, five days per week.

Preferred Qualifications

• Previous experience supporting Defence, Government, Aerospace, Aviation, Manufacturing, or Engineering programs.
• Experience administering SharePoint or document control systems.
• Familiarity with ITAR, Export Controls, Defence Security requirements, or ISO quality frameworks.
• Experience developing document templates, procedures, or work instructions.

Security requirements

As the Australian Department of Defence is a major client, you must be eligible to obtain a Defence Security Clearance to work in this role - please be mindful to obtain a clearance, one of the main requirements is you must be an Australian Citizen.

Location

Homebush, NSW. This position is based on site at our Homebush facility five days per week. Candidates should be located within a reasonable commuting distance and willing to travel to site daily.

Benefits

• Opportunity to make a positive impact on Australian defence and security.
• Exciting career opportunities within a truly global organisation.
• Access to a generous ADF Reserve Service Policy.
• Wellness subsidy.
• Generous parental leave.
• Employee Share Scheme.
• Fitness Passport.
• Insurance cover.
• Ongoing learning and development opportunities.

EEO Statement

CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available throughout the recruitment process.

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type

Temporary (Fixed Term)

Equal Opportunity & Accommodations

CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protect