Divisional Coordinator

IBAC; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

IBAC is seeking a Divisional Coordinator to provide high-level executive and coordination support within a confidential environment in Melbourne. The role reports to the Executive Director – Corporate Services and leads key strategic plans such as GEAP and RAP.

The successful candidate will bring strong report writing, communication and multi-tasking abilities, delivering precise, timely work while supporting diverse projects and priorities across Corporate Services.

Qualifications

• Experience in report writing.
• Proven verbal communication and interpersonal skills.
• Ability to oversee multiple tasks simultaneously.

Responsibilities

• Plan, organise and coordinate the Executive Director – Corporate Services' activities to meet objectives and deadlines.
• Lead coordination of Corporate Services projects including GEAP and RAP.
• Develop knowledge of Corporate Services functions to support coordination work.
• Undertake research to support priorities or projects.

Skills

Report writing

Verbal communication

Interpersonal skills

Project coordination

Time management

Research

Job description

We have an opportunity for an individual to join our Corporate Services team as a Divisional Coordinator on a full-time, ongoing basis. Reporting to the Executive Director – Corporate Services, the role provides high level executive and coordination support within a complex and confidential environment. It takes a lead role in the coordination of IBAC's Gender Equality Action Plan and Reconciliation Action Plan, and contributes to other projects, activities and initiatives as required.

Duties include:

• Plan, organise and coordinate the Executive Director – Corporate Services' activities and responsibilities to ensure business objectives are achieved to a high standard and within required timeframes.
• Take a lead role in the coordination of Corporate Services divisional projects and priorities including IBAC's Gender Equality Action Plan (GEAP) and Reconciliation Action Plan (RAP).
• Develop and maintain knowledge of the Corporate Services Division and its functions, and priorities to allow for informed and effective coordination support.
• Undertake research to support priorities, initiatives or projects across Corporate Services.

Additional duties are set out in the position description.

About you

We are looking for candidates with the below experience and capabilities:

• Experience in report writing and proven verbal communication and interpersonal skills.
• Ability to oversee multiple tasks simultaneously.
• Demonstrated ability to deliver high-quality work with precision and accuracy.

Citizenship

– to be eligible for employment with IBAC, applicants must be an Australian citizen.

Security clearance

- Successful applicants will be required to obtain and maintain a minimum Negative Vetting 1 security clearance. For further information regarding security clearances, please visit the AGSVA website: Assessment process | Australian Government Security Vetting Agency.

For further information regarding the role, please contact Anna Higgs, Executive Director – Corporate Services by email **********@ibac.vic.gov.au

We are committed to bringing together people with differing perspectives, lived experiences and skills to make choices that reflect our integrity and community, and to creating an inclusive work environment for all.

Visit: www.ibac.vic.gov.au for more information.