Dispatch & Installation Coordinator

G.James; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance discount with BUPA

Free on-site parking

Career development opportunities

Permanent full-time position

Job summary

G.James Glass and Aluminium is seeking a highly organised Installation & Dispatch Coordinator based in Edinburgh, Adelaide. You will coordinate installation activities and product dispatch, ensuring on-time delivery from factory to site in collaboration with subcontract installers and in-house service technicians.

The role emphasises coordinating pickups/deliveries, managing installation schedules and maintaining proactive communication with customers and internal teams to meet deadlines and

Qualifications

• Experience in a coordination, dispatch, logistics, scheduling or administration role.
• Strong organisational and time management skills with the ability to manage competing priorities.
• Excellent attention to detail and a commitment to accuracy.
• Strong customer service skills and the ability to build positive working relationships.

Responsibilities

• Plan, schedule and coordinate installation and service teams to deliver work on time and to Australian Standards.
• Coordinate all product pickups, deliveries and transport requirements to meet customer deadlines.
• Liaise with customers, production, sales and factory teams to ensure installations and deliveries are completed as scheduled.
• Maintain and update installation and dispatch schedules in line with priorities and customer requirements.
• Process picking, shipping and dispatch documentation accurately and efficiently.
• Communicate with customers to manage expectations regarding installation and delivery timeframes.
• Monitor workflow and factory capacity to support scheduling and resource allocation.
• Support quality, safety and compliance outcomes including Chain of Responsibility and WHS requirements.
• Assist in minimising rework and delays while driving positive customer outcomes.

Skills

Organisational skills

Time management

Customer service

Microsoft Office

Communication

Education

Experience in coordinating/dispatch/logistics

Tools

Microsoft Office

Job description

• Join a supportive team in a stable, well-established Australian business
• Take ownership of a fast-paced, varied role where you can make an impact
• Enjoy long-term career growth with training, development and job security

About G. James

G.James Glass and Aluminium is Australia's leading integrated glass and aluminium manufacturer and contractor. As a privately-owned family company employing over 1,800 people nationwide, we have built a reputation for quality, stability and investing in our people.

Our Adelaide (Edinburgh) Windows & Doors branch provides sales, fabrication, dispatch and installation of aluminium windows and doors to the residential and commercial construction markets. We are seeking a highly organised and proactive Installation & Dispatch Coordinator to join our team and play a key role in ensuring products and services are delivered safely, efficiently and on time.

The Role

Reporting to the Operations Team, this varied role is responsible for coordinating both installation activities and product dispatch to ensure seamless delivery from factory to site. Approximately 50% of the role focuses on coordinating product deliveries and pickups, with the remaining 50% dedicated to scheduling installation and service activities. Working closely with subcontract installers and an in-house service technician, you will ensure customer requirements are met safely, efficiently and on time.

• Plan, schedule and coordinate installation and service teams to deliver work on time and to Australian Standards
• Coordinate all product pickups, deliveries and transport requirements to meet customer deadlines
• Liaise closely with customers, production, sales and factory teams to ensure installations and deliveries are completed as scheduled
• Maintain and update installation and dispatch schedules in line with operational priorities and customer requirements
• Process picking, shipping and dispatch documentation accurately and efficiently
• Communicate proactively with customers to manage expectations regarding installation and delivery timeframes
• Monitor workflow and factory capacity to support efficient scheduling and resource allocation
• Support quality, safety and compliance outcomes, including Chain of Responsibility, load restraint and workplace health and safety requirements
• Assist in minimising rework, delivery issues and installation delays while driving positive customer outcomes

About You

• Experience in a coordination, dispatch, logistics, scheduling or administration role, preferably within manufacturing, construction or a related industry
• Strong organisational and time management skills with the ability to effectively manage competing priorities
• Excellent attention to detail and a commitment to accuracy
• Strong customer service skills and the ability to build positive working relationships
• Experience coordinating installation, service or field-based teams will be highly regarded
• Experience within the windows and doors, building products or construction industry will be advantageous
• Confident computer skills, including Microsoft Office and the ability to learn new systems quickly
• Excellent written and verbal communication skills
• Knowledge of logistics, dispatch operations, Chain of Responsibility, load restraint requirements and workplace health and safety principles will be highly regarded
• A proactive and solutions-focused approach with the ability to take ownership of your role
• The ability to remain calm and professional in a fast-paced environment

The Benefits

• Permanent full-time position based in Edinburgh, Adelaide
• Competitive salary aligned with skills and experience
• Full training provided in G.James systems and products
• Excellent employment conditions and strong job security
• Career development opportunities across the G.James Group
• Health insurance discount with BUPA and access to TELUS Health EAP
• Free on-site parking
• Be part of a respected Australian family business with a long history of employee loyalty and career progression

Please note:

Employment is subject to a pre-employment medical assessment, including drug and alcohol screening.

G.James is an equal opportunity employer.

For more information, visit www.gjames.com

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