Design Administrator

McNab; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Birthday leave

Social Club and team events

Annual health and fitness subsidy

Parental leave program

Employee Assistance Program

Tailored development opportunities

Job summary

McNab in Brisbane is seeking a proactive Design Administrator to join our Design Team. You will support design phases of construction projects, handling project setup, consultant agreements, documentation, and contract administration.

The ideal candidate has experience in Project/Contract Administration, excellent organizational and communication skills, and comfort managing multiple priorities. Proficiency with Procore or similar systems is advantageous.

Qualifications

• Experience in Project Administration or Contract Administration.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong communication skills with internal and external stakeholders.
• Proactive approach and ownership of tasks.
• Experience with Procore, Jobpac or ProcurePro is highly regarded.

Responsibilities

• Coordinate project setup, documentation, registers, and project management systems.
• Administer consultancy agreements from preparation to execution.
• Support consultant procurement including fee proposals and contract documentation.
• Maintain accurate project documentation, drawings, and registers.
• Liaise with consultants and stakeholders to follow up docs, actions and approvals.
• Coordinate project meetings, prepare minutes, and track actions.
• Assist with progress claims, invoices, and variations processing.
• Provide general administrative support to Design Managers across multiple projects.

Skills

Organisational skills

Communication

Time management

Proactive approach

Contract Administration

Education

Relevant tertiary qualification

Tools

Procore

Jobpac

ProcurePro

Job description

We’re growing - and so is the opportunity to join us!

We’re on the lookout for a proactive and organised Design Administrator to join our growing Design Team in Brisbane.

About the Role:

This is a great opportunity for someone with a background in Contract Administration or Project Administration who enjoys working across multiple projects, building strong relationships and keeping things running smoothly behind the scenes.

Working closely with our Design Managers, you’ll play an important role in supporting the design phase of our construction projects, from project setup and consultant agreements through to document control and contract administration.

Key Responsibilities:

• Coordinating project setup, including documentation, registers and project management systems.
• Managing the administration of consultancy agreements, from preparation and issuance through to negotiations and execution.
• Supporting consultant procurement, including fee proposals, comparisons and contract documentation.
• Maintaining accurate project documentation, drawings and registers, ensuring everything is current and accessible.
• Liaising with consultants and internal stakeholders to follow up outstanding documentation, actions and approvals.
• Coordinating project meetings, preparing minutes and tracking outstanding actions.
• Assisting with the assessment and processing of consultant progress claims, invoices and variations.
• Providing general administrative support to Design Managers across multiple projects.

About You:

We’re looking for someone who is organised, proactive and confident managing multiple priorities in a fast-paced construction environment.

You will bring:

• Previous experience in Project Administration, Contract Administration or a similar role.
• Strong organisational skills and excellent attention to detail.
• Confidence managing multiple projects, priorities and deadlines.
• Excellent communication skills and the ability to build positive relationships with internal and external stakeholders.
• A proactive approach, with the ability to take ownership of tasks and follow things through.
• Strong systems skills, with experience using Procore, Jobpac or ProcurePro highly regarded.
• Experience within the construction industry and relevant tertiary qualification.

About McNab

We’re one of Australia’s largest Construction, Development, and Property groups, with a turnover of over $1bn. But don’t let our size fool you – we’re still all about that “small company DNA” that puts people first.

We’re all about making life easier for our staff, clients, and contract partners. We deliver certainty in an uncertain industry, and everything we do is centred around this promise:

We genuinely care. We make it easy. We deliver certainty.

We leverage the entire McNab Group to deliver certainty for our clients. From delivering our own property developments to manufacturing our own building products and a range of aligned businesses, your career at McNab goes well beyond traditional construction roles.

McNab Benefits

• Birthday leave – Celebrate your special day on us!
• Social Club and team events – Work hard, play hard with regular team events.
• Annual health and fitness subsidy – Stay fit and healthy with our health benefits.
• Parental leave program – Supporting you through life’s important milestones.
• Employee Assistance Program – We’ve got your back, with support whenever you need it.
• Tailored development opportunities – We invest in your growth with tailored training programs.

This is a fantastic opportunity to join a supportive and growing Design Team, gain exposure to a diverse range of construction projects and build your career with a company that genuinely invests in its people.

Please note: We are not engaging recruitment agencies for this role. Any applications submitted via agencies will not be considered.