Depot Operations Coordinator

Viva Energy Australia; Adelaide; On-site; AUD 65,000 - 75,000; Full time

Job summary

Viva Energy Australia seeks a Depot Administrator to join the Regency Park depot team. You will provide essential administrative support across depot operations, assist drivers and the operations team, and help maintain accurate records and compliance.

You will handle delivery paperwork, fleet records, and documentation, while coordinating payroll and general office tasks. The role demands strong organisation, confidentiality and a customer-service mindset in a fast-paced environment.

Qualifications

• Previous administrative or office experience.
• Current Driver's Licence and ability to transport drivers when needed.
• Strong organisational and time management skills.
• High attention to detail and accuracy.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Able to learn new systems quickly and work independently.

Responsibilities

• Provide administrative support to the Regency Park depot ensuring smooth daily operations.
• Prepare delivery paperwork including dockets and run sheets to support scheduling.
• Manage fleet administration with vehicle records and maintenance docs.
• Process transport documentation and respond to driver/customer enquiries.
• Monitor driver records, logs, fatigue docs and training records.
• Coordinate depot administration including payroll, stationery, and filing.
• Support fleet maintenance activities and back up other Operations team members.

Skills

Office administration

Driver's license

Organization

Communication skills

MS Office

Attention to detail

Confidentiality

Customer service

Independence

Tools

Fleet Management System

Job description

Viva Energy Australia seeks a Depot Administrator to join the Regency Park depot team. You will provide essential administrative support across depot operations, assist drivers and the operations team, and help maintain accurate records and compliance.

You will handle delivery paperwork, fleet records, and documentation, while coordinating payroll and general office tasks. The role demands strong organisation, confidentiality and a customer-service mindset in a fast-paced environment.