Defence Project Coordinator – FIC & FMS

Nova Systems; Canberra; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Parental leave

PD/development allowance

Flexible working options

Wellbeing program

Novated Leasing

Job summary

Nova Systems in Canberra is seeking a proactive project support professional to bring structure to complex projects. You will assist scheduling, governance, risk, reporting, finance and project documentation, while contributing to FIC management and FMS case activities.

You will work across multiple facets of project delivery, not confined to a single PM discipline, enabling a broad exposure to Defence-related programs and stakeholder engagement.

Qualifications

• Experience in scheduling and understanding activities and dependencies that underpin them.
• Strong stakeholder engagement and coordination skills to establish productive relationships.
• Excellent written communication: briefs, minutes, letters, plans and reports.
• Experience supporting project risk reviews and broader risk management activities.
• Experience with project reporting, finance reviews and project documentation.
• FIC management experience with stakeholder engagement and completing FIC requirements.
• FMS case management experience including exposure to budget management.
• Initiative, self-motivation and accountability for progressing project activities.

Responsibilities

• Managing and maintaining project schedules with understanding of activities and dependencies.
• Coordinating stakeholder meetings and maintaining relationships.
• Preparing meeting agendas, minutes and action items, and supporting follow-up activities.
• Supporting FIC management and liaising with FIC stakeholders through to completion.
• Supporting project risk reviews and ongoing risk management activities.
• Preparing monthly project reporting across relevant systems and formats.
• Reviewing and uplifting the project documentation suite (PES, Stakeholder Management Plan).
• Preparing for and supporting monthly finance reviews.
• Supporting FMS case management activities, including budget management.
• Preparing high-quality written material including briefs, minutes, letters, plans and reports.

Skills

Scheduling

Stakeholder management

Risk management

Reporting

Documentation

FIC management

FMS case management

Budget management

Written communication

Job description

Nova Systems in Canberra is seeking a proactive project support professional to bring structure to complex projects. You will assist scheduling, governance, risk, reporting, finance and project documentation, while contributing to FIC management and FMS case activities.

You will work across multiple facets of project delivery, not confined to a single PM discipline, enabling a broad exposure to Defence-related programs and stakeholder engagement.