Defence Operations & Compliance Lead (Onsite Sydney)

Chaos1 Pty; Sydney; Hybrid; AUD 120,000 - 180,000; Full time

Benefits offered by this job

25 days annual leave

Clearance sponsorship

Mobilised from the start

Superannuation above mandated rate

Job summary

Chaos1 is seeking a mission-first Business Operations Manager to own the operations of the Mission Operations business line, including the XFACTORY site and compliance calendar. You will lead a small team across site, Finance, IT and administration, and report to executives.

This predominantly onsite role in Sydney requires Australian citizenship and NV1 clearance. You will manage facilities, travel, procurement, HR administration and policy development in a growing defence SME.

Qualifications

• Bachelor's degree in business, commerce or related discipline; equivalent experience allowed.
• 5+ years in operations or business management in a similarly sized company; 3+ years back-office ownership.
• Experience across at least four of facilities, IT vendor management, insurance, travel & logistics, HR administration, procurement, and compliance.
• Proven ownership of a compliance calendar with audits or inspections.
• Experience managing vendors and service contracts; renewals and disputes.
• Strong process and document skills; ability to keep processes light.
• Proficiency in Microsoft 365 and a modern finance/HRIS system.
• Ability to lead a small team and work with executives, engineers and operators.
• Australian citizenship and ability to obtain an NV1 security clearance.
• Onsite at Chaos1's XFACTORY, Sydney; predominantly onsite.

Responsibilities

• Lead the Mission Support Group including site and facilities, IT and business administration, and set its priorities against the campaign calendar.
• Own travel, accommodation, vehicles and freight for field activities; coordinate task forces to defence sites.
• Manage vendors and service contracts across IT, facilities, insurance, fleet and professional services.
• Run HR administration including recruitment coordination, employment contracts, onboarding and offboarding.
• Own the compliance calendar across WHS, insurance, licences, statutory reporting and DISP obligations.
• Write and maintain company policies and processes, keeping them proportionate to the company size.
• Oversee procurement including purchasing policy, approvals and supplier onboarding.
• Set service standards for the Mission Support Group and measure performance monthly.

Skills

Operations leadership

Vendor management

HR administration

Compliance

Project coordination

Education

Bachelor's degree in business, commerce or related

Tools

Microsoft 365

HRIS

Job description

Chaos1 is seeking a mission-first Business Operations Manager to own the operations of the Mission Operations business line, including the XFACTORY site and compliance calendar. You will lead a small team across site, Finance, IT and administration, and report to executives.

This predominantly onsite role in Sydney requires Australian citizenship and NV1 clearance. You will manage facilities, travel, procurement, HR administration and policy development in a growing defence SME.