Business Operations Manager

Chaos1 Pty Ltd; Sydney; On-site; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Superannuation above rate

25 days annual leave

Clearance sponsorship

Mobilised from the start

Job summary

Chaos1 Pty Ltd in Sydney is seeking a mission-first Business Operations Manager to own the company’s operations from the XFACTORY site. You will lead a small team across site facilities, IT, administration and finance, and work directly with executives and engineers to keep campaigns on track and compliant.

Responsibilities include managing travel and logistics for field activities, vendors and service contracts, HR administration and payroll data, maintaining a robust compliance calendar (WHS,

Qualifications

• Bachelor's degree in business, commerce or related discipline; equivalent experience may substitute.
• Over 5 years in operations or business management in a company of comparable size.
• Experience across facilities, IT vendor management, insurance, travel and logistics, HR administration, procurement and compliance.
• Demonstrated ownership of a compliance calendar, with audits or inspections you carried.
• Experience managing vendors and service contracts, including renewals and disputes.
• Strong process and document skills, with the judgement to keep processes light.
• Working proficiency in Microsoft 365 and a modern finance or HR information system

Responsibilities

• Lead the Mission Support Group including site and facilities, IT and administration, and set its priorities against the campaign calendar.
• Own travel, accommodation, vehicles and freight for field activities. You will get task forces to Defence sites on time with what they need
• Manage vendors and service contracts across IT, facilities, insurance, fleet and professional services, including renewals and performance
• Run HR administration including recruitment coordination with hiring managers, employment contracts, onboarding and offboarding paperwork, personnel records and clearance sponsorship paperwork, and hand payroll the data it needs on time
• Own the compliance calendar across WHS, insurance, licences, statutory reporting and the company's DISP membership obligations, and keep the evidence current
• Write and maintain company policies and processes, and keep them proportionate to the size of the company
• Oversee procurement including purchasing policy, approvals and supplier onboarding, and keep purchasing separate from payment
• Set the Mission Support Group's service standards for the delivery teams, and measure the group against them each month

Skills

Operations management

Leadership

Vendor management

HR administration

Procurement

Compliance

Microsoft 365

Stakeholder communication

Education

Bachelor's degree in business, commerce or related discipline

Tools

HRIS

Microsoft 365

Job description

Chaos1 is seeking a mission-first Business Operations Manager to support its Mission Operations business line. You will own the business operations of the company, from the XFACTORY site to the compliance calendar. You can expect to lead a small team of site, Finance, IT and administration staff, and to be the person the Mission Operations business line relies on.

Key responsibilities

Lead the Mission Support Group including site and facilities, IT and business administration, and set its priorities against the campaign calendar

Own travel, accommodation, vehicles and freight for field activities. You will get task forces to Defence sites on time with what they need

Manage vendors and service contracts across IT, facilities, insurance, fleet and professional services, including renewals and performance

Run HR administration including recruitment coordination with hiring managers, employment contracts, onboarding and offboarding paperwork, personnel records and clearance sponsorship paperwork, and hand payroll the data it needs on time

Own the compliance calendar across WHS, insurance, licences, statutory reporting and the company's DISP membership obligations, and keep the evidence current

Write and maintain company policies and processes, and keep them proportionate to the size of the company

Oversee procurement including purchasing policy, approvals and supplier onboarding, and keep purchasing separate from payment

Set the Mission Support Group's service standards for the delivery teams, and measure the group against them each month

About you

Bachelor's degree in business, commerce or a related discipline. Equivalent experience may substitute.

Over 5 years in operations or business management in a company of comparable size, with 3+ years owning the back office as a whole

Experience across at least four of facilities, IT vendor management, insurance, travel and logistics, HR administration, procurement and compliance

Demonstrated ownership of a compliance calendar, with audits or inspections you carried

Experience managing vendors and service contracts, including renewals and disputes

Strong process and document skills, with the judgement to keep processes light

Working proficiency in Microsoft 365 and a modern finance or HR information system

Ability to lead a small team and to work directly with executives, engineers and operators

Australian citizenship and ability to obtain a NV1 security clearance

Ability to be onsite at Chaos1's XFACTORY, Sydney. This is a predominantly onsite role.

About us

Chaos1 is an Australian defence company with a mission to forge a faster path to warfighter capability. Purpose-driven and mission-first, Chaos1 deploys the people, processes and technologies needed to tackle defence's toughest problems. In a world where time is short and the threats are real, Chaos1 is the catalyst that operates forward to rapidly field warfighter capability in months.

• Superannuation above the mandated rate.
• 25 days of annual leave every year, a full week more than the standard four weeks.
• Clearance sponsorship. We sponsor your clearance and pay the vetting costs.
• Mobilised from the start. Your equipment, access and role brief are ready before you arrive, and you'll be part of live work within your first fortnight.

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