Site & Facilities Manager

Chaos1 Pty; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

25 days annual leave

Clearance sponsorship

Mobilised from the start

Job summary

Chaos1 Pty, an Australian defence company, seeks a Site & Facilities Manager to run XFACTORY in Sydney. You will own the site end to end, including the warehouse, asset custody, WHS system and security.

You will work with the Mission Operations line to ensure day-to-day site operations are smooth and compliant. This onsite role requires managing contractors, stock, audits, and compliance with defence standards.

Qualifications

• Trade, logistics or facilities qualification or degree related to the discipline.
• Over 5 years running a warehouse, workshop or facility, with 3+ years as the person accountable for it.
• WHS system ownership including risk registers, inductions, incident management and inspections.
• Experience with asset and inventory management, stocktakes and audit evidence.
• Experience with physical security systems and procedures including access control, keys and secure storage.
• Experience managing contractors and facility works.
• Current driver licence and high-risk licence for forklift or willingness to obtain.
• Dangerous goods handling training or willingness to obtain.
• Australian citizenship and ability to obtain an NV1 security clearance.
• Onsite availability at Chaos1's XFACTORY, Sydney.

Responsibilities

• Run XFACTORY day to day including opening/closing, cleaning, maintenance and contractors.
• Own the warehouse and stores: raise POs, handle receipts, storage, issue and returns.
• Hold custody of customer assets, including loan registers and audits.
• Own the WHS system: inductions, risk registers, incidents and emergency procedures.
• Manage physical security: access control, keys, alarms and CCTV.
• Dispatch/receive campaign kit and track equipment to Defence sites.
• Oversee facility works, fit-out and vendor management including electrical and IT cabling.
• Keep registers, licences and inspections current and audit-ready.

Skills

Warehouse management

Facilities management

Security systems

Contractor management

Inventory control

Driver licence

Education

Trade/Logistics/Facilities qualification

Bachelor's degree in related discipline

Tools

Access control systems

Microsoft 365

Vehicle fleet management

Job description

Chaos1 is an Australian defence company with a mission to forge a faster path to warfighter capability. Purpose-driven and mission-first, Chaos1 deploys the people, processes and technologies needed to tackle defence's toughest problems. In a world where time is short and the threats are real, Chaos1 is the catalyst that operates forward to rapidly field warfighter capability in months.

ABOUT THE JOB

Chaos1 is seeking a Site & Facilities Manager to run XFACTORY. You will own the site end to end including the warehouse and stores, the custody of customer assets, the work health and safety system and its critical actions, physical security and the facility itself. You can expect to work alongside the Mission Operations business line to run the site day to day, hold the keys and the registers, and reconcile every item that leaves for a campaign when it comes back.

WHAT YOU'LL DO

• Run XFACTORY day to day including opening and closing, cleaning, maintenance and contractors
• Own the warehouse and stores. You will raise purchase orders for stores and consumables, and run receipt, storage, issue and return of equipment, stocktakes and the asset register
• Hold custody of customer assets, including the loan registers, condition reporting and audit evidence
• Own the site WHS system including inductions, risk registers, critical actions including lithium battery storage and charging, incident reporting and emergency procedures
• Manage physical security including access control, keys, alarms, CCTV and secure storage, and support the security officer on physical security for the site
• Dispatch and receive campaign kit. You will pack, consign and track equipment to Defence sites and reconcile it on return
• Manage facility works, fit-out and vendors including electrical, mechanical, IT cabling and building maintenance
• Keep the site's registers, licences and inspections current, and ready for audit without notice

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Trade, logistics or facilities qualification, or a degree in a related discipline. Equivalent experience may substitute.
• Over 5 years running a warehouse, workshop or facility, with 3+ years as the person accountable for it
• Demonstrated ownership of a WHS system, including risk registers, inductions, incident management and inspections
• Experience with asset and inventory management, stocktakes and audit evidence, including custody of another party's assets
• Experience with physical security systems and procedures including access control, keys and secure storage
• Experience managing contractors and facility works
• A current driver licence, and a high-risk work licence for forklift operation (LF) or willingness to obtain one
• Dangerous goods shipper training for lithium batteries and fuels by road and air, or willingness to obtain it on joining
• Australian citizenship and ability to obtain a NV1 security clearance
• Ability to be onsite at Chaos1's XFACTORY, Sydney. This is an onsite role.

PREFERRED QUALIFICATIONS AND EXPERIENCE

• Experience holding a Defence Industry Security Program (DISP) Security Officer appointment or working under DISP
• Experience with Commonwealth asset custody and Defence loan or bailment arrangements
• Working proficiency in an inventory or asset management system and Microsoft 365
• Military logistics, quartermaster or Q-store background
• Certificate IV in Work Health and Safety or equivalent
• Experience with workshop and light manufacturing environments, including tools and machinery
• Experience with a facility fit-out or move
• Experience with fleet vehicle management
• A current NV1 security clearance or above

SALARY

A salary benchmarked against the Australian defence market, plus above-mandated superannuation and annual salary reviews. Where you sit depends on your experience and the breadth of your skills across the areas listed.

BENEFITS

• Superannuation above the mandated rate.
• 25 days of annual leave every year, a full week more than the standard four weeks.
• Clearance sponsorship. We sponsor your clearance and pay the vetting costs.
• Mobilised from the start. Your equipment, access and role brief are ready before you arrive, and you’ll be part of live work within your first fortnight.

DATA PRIVACY

Chaos1 handles your application under Australian privacy law and our applicant privacy notice. Offers are conditional on pre-employment screening, which may be run by a third-party provider and covers identity, right to work, qualifications and licences, references and a national police check. Clearance sponsorship runs through the Australian Government Security Vetting Agency and requires Australian citizenship. The role involves access to technology controlled under Australian export-control law and, on some programs, US ITAR and EAR, with access limited to authorised persons.