Defence Business Administrator - Onsite Sydney

Chaos1 Pty; Sydney; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

25 days annual leave

Clearance sponsorship

Mobilised from the start

Onsite XFACTORY Sydney

Job summary

Chaos1 Pty seeks a mission-first Business Administrator to support governance, finance administration, and front-office operations at the XFACTORY site in Sydney. You will keep registers, process transactions and payroll, and manage onboarding, travel, and executive communications.

The role requires a Certificate IV/ Diploma in Business Admin or related field and 2+ years in similar work, with on-site collaboration across leadership and back-of-house teams.

Qualifications

• Certificate IV or Diploma in Business Administration, Accounting or related discipline, or equivalent experience.
• 2+ years in business, finance or governance administration.
• Experience with accounts processing, reconciliations or payroll in Xero.
• Experience maintaining registers, records and minutes to an auditable standard.
• Working proficiency in Microsoft 365 including Word, Excel, SharePoint and Teams.
• Discretion with confidential company and personnel information.
• Clear written and spoken communication with staff, customers and suppliers.
• Australian citizenship and ability to obtain a Baseline security clearance.
• Onsite at Chaos1's XFACTORY, Sydney.

Responsibilities

• Maintain governance records including the executive meeting calendar, papers, minutes and the decision and action registers.
• Keep company registers current including contracts, insurances, licences and policies, and the compliance calendar evidence.
• Process accounts payable and receivable transactions, expense claims and credit card reconciliations to the month-end timetable.
• Support payroll and superannuation administration including timesheets, leave records and allowances.
• Run office administration including mail, supplies, visitors, meeting rooms and the front of house at XFACTORY.
• Run onboarding paperwork including forms, records and induction bookings.
• Book travel and accommodation for field activities against the campaign calendar.
• Prepare documents, presentations and correspondence for the executives to Chaos1's templates.

Skills

Governance administration

Payroll administration

Financial reconciliations

Office administration

Education

Certificate IV or Diploma in Business Administration

Tools

Xero

Microsoft 365

Payroll software

Job description

Chaos1 Pty seeks a mission-first Business Administrator to support governance, finance administration, and front-office operations at the XFACTORY site in Sydney. You will keep registers, process transactions and payroll, and manage onboarding, travel, and executive communications.

The role requires a Certificate IV/ Diploma in Business Admin or related field and 2+ years in similar work, with on-site collaboration across leadership and back-of-house teams.