Defence Finance Officer – Financial Management | NV1 | Canberra

Pinaka Technology Solutions; Canberra; On-site; AUD 90,000 - 120,000; Full time

Job summary

Pinaka Technology Solutions seeks a Financial Support Officer to provide financial administrative support to IASPO, handling procurement, contracts, budgets and governance across programs. Requires active NV1 or higher clearance and on-site presence in Canberra.

The role supports budgeting, reporting and financial controls within the Defence environment, collaborating with stakeholders and ensuring timely processing of payments and invoices.

Qualifications

• Active NV1 security clearance or higher required.
• Ability to work onsite in Canberra for a minimum of 3 days per week.
• Experience with Defence budgets or finances and financial reporting.

Responsibilities

• Procurement and contract administration, including PO management and ERP updates.
• Financial management, invoice processing, and budget monitoring.
• Budget planning, variance analysis, and governance reporting.

Job description

IASPO Defence Finance Officer

Australian citizenship required. Must have an active Negative Vetting Level 1 (or higher) security clearance.

Location: Canberra (Onsite).

RFQ Details

• RFQ ID: 2026-181-Joint-IASPO-RFQ
• Agency: Defence – Joint IASPO
• Estimated Start Date: ASAP
• Initial Contract Duration: Until 30 June 2027
• Extension Term: Possible extension
• Experience Level: L3
• Security Clearance: Must have an active Negative Vetting Level 1 (or higher) security clearance
• Location of Work: Campbell Park Offices, Canberra, ACT
• Working Arrangements: Onsite. No remote opportunities available. Candidate requirements also specify the ability to work onsite for a minimum of 3 days per week.
• Maximum Hours: 1.0 FTE

Job Details

IASPO is seeking a suitably qualified and experienced Financial Support Officer to provide financial administrative services to support the SPO deliver on capabilities.

The role supports procurement and contract administration, financial management, invoice processing, budget planning, financial reporting and governance activities across IASPO programs.

The position is associated with the Information Assurance Systems Program Office (IASPO), including JP9141, the HACE Remediation and Modernisation Program, and the sustainment of Defence's High Assurance Cryptographic Equipment (HACE) capability.

The role requires experience working with Defence budgets or finances and the ability to support financial administration and reporting within the Defence environment.

Key Duties and Responsibilities

Procurement and Contract Administration

• Create, maintain and amend Outline Agreements and Purchase Orders within the ERP system.
• Ensure all ERP system updates and amendments are processed in accordance with approved requests from Project/Product Managers.
• Review and amend purchase order phasing schedules as directed by Project/Product Managers.
• Monitor and notify Project/Product Managers of aged and pre-aged commitments requiring action.
• Provide general corporate credit card administration support.
• Support Commonwealth of Australia (CoA) goods receipting activities.

Financial Management and Invoice Processing

• Validate vendor invoices to ensure compliance with contractual arrangements, policies and financial management guidelines.
• Coordinate the timely processing of invoices and payments to ensure all accounts are settled by the due date and avoid late payment penalties.
• Monitor and maintain pre-commitment data within project and product financial reports (IBRS) and liaise with DFG as required.
• Analyse financial information to identify and report budget variances, underspends and overspends.

Budget Planning, Monitoring and Reporting

• Maintain and update the Budget Planning Workbook, ensuring alignment with IBRS and other financial management systems.
• Lead and facilitate budget review meetings with System Managers to assess budget phasing, forecast updates and funding requirements.
• Develop and maintain accurate and current budget forecasts that reflect System Management Plans and approved financial strategies.
• Monitor expenditure against approved budget plans and provide regular financial reporting.
• Prepare budget variance analysis and supporting explanations for inclusion in SPMS reports.
• Ensure budget phasing schedules and funding requirements remain accurate and up to date.
• Support the development of Budget Estimates, Defence Management and Finance Plan (DMFP), Sustainment Assurance Reviews (SAR) and Sustainment Review reports.
• Develop and maintain budgets within the CAPT Tool in support of the DMFP process.
• Provide financial advice and guidance to Capability Managers (CMs) on SPO budget development and management matters.

Stakeholder Engagement and Governance

• Lead and coordinate meetings with Project/Product Managers to review financial reports, discuss system outputs and document required actions or amendments.
• Provide advice, guidance and financial management support to SPO executives and Finance Support Officers.
• Participate in audit, assurance and Quality Management activities, ensuring compliance with governance requirements.
• Provide support in the completion of DFG activities and broader SPO financial management tasks as required.

Technical Skills

• Defence budget and financial management experience
• ERP system administration, including Outline Agreements and Purchase Orders
• IBRS financial reporting and pre-commitment management
• Budget Planning Workbook management
• SPMS reporting and budget variance analysis
• Defence Management and Finance Plan (DMFP)
• CAPT Tool budget management
• Invoice validation, payment processing and financial compliance
• Procurement and contract administration
• Financial forecasting, expenditure monitoring and reporting

About the Project

The IASPO Program / Information Assurance Systems Program Office (IASPO) is responsible for the acquisition, including modernisation through JP9141, through-life sustainment through the CJC05 product agreement, and the Defence Communications Security Equipment Authority (DEFCOMSECEA) function of Defence's High Assurance Cryptographic Equipment (HACE) capability.

The Joint Project 09141 (JNT09141) HACE Remediation and Modernisation Program will ensure Defence and Other Government Organisations (OGOs) can continue to conduct secure and effective operations into the future.

The project is managed under Capability Management (CM) and governance arrangements with the Joint Capabilities Group (JCG) as part of the JNT09141 Integrated Project Team.

Selection Criteria

Essential Criteria

The RFQ specifies the following candidate requirements:

1. Have an Australian Government security clearance of at least NV1.
2. Ability to work on site for a minimum of 3 days a week
3. Qualifications / experience as per above

Mandatory Experience

Experience working with Defence budget or finances

The KEY Team will also consider applicants with transferable skills from other industries where applicants are eligible to hold a Defence Security Clearance.