Data Officer

Victorian Government; City of Melbourne; On-site; AUD 36,000 - 60,000; Part time

Job summary

Western Health is seeking a part-time Data Officer to support service planning, performance monitoring and government reporting through expert data management. Based across Melbourne campuses, you will ensure accurate data submission to the VADC and contribute to quality assurance across alcohol and other drug programs.

You will reconcile data, produce routine and ad hoc reports, help develop Power BI dashboards, and train staff while maintaining confidentiality and data security.

Qualifications

• Advanced Excel skills and data reconciliation experience.
• Experience extracting, collating and reporting from multiple systems.
• Strong communication across clinical, administrative and management levels.
• Understanding of confidentiality and data security.
• Experience with health data systems and Power BI is highly regarded.

Responsibilities

• Monitor, reconcile and maintain the accuracy and integrity of data across key systems, following up with staff to resolve issues.
• Support the monthly VADC data submission and deliver routine and ad hoc reporting.
• Contribute to the development and quality checking of Power BI dashboards and other reporting tools.
• Support system testing, updates and maintenance, liaising with internal teams and external vendors.
• Provide data-related support and training to staff, and maintain strong working relationships across internal and external stakeholders.

Skills

Advanced Excel

Data reconciliation

Data extraction/reporting

Data system communication

Staff training on data systems

Confidentiality & data security

Power BI knowledge

Public health data familiarity

Tools

Power BI

Microsoft Excel

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 9017

• Location: Footscray (primarily)
• Employment Type: Part-Time (48 hours/fortnight), Ongoing
• Salary: Admin Grade 3+ Superannuation + Salary Packaging

About the role:

The Data Officer at Drug Health Services supports service planning, performance monitoring, and government reporting through expert data management and analysis. This role ensures accurate data submission to the Victorian Alcohol and Drug Collection (VADC) and contributes to quality assurance across a range of community and hospital-based alcohol and other drug programs.

This part-time ongoing position involves collaboration across campuses and with external partners.

Key responsibilities:

• Monitor, reconcile and maintain the accuracy and integrity of data across key systems, following up with staff to resolve issues.
• Support the monthly VADC data submission and deliver routine and ad hoc reporting.
• Contribute to the development and quality checking of Power BI dashboards and other reporting tools.
• Support system testing, updates and maintenance, liaising with internal teams and external vendors.
• Provide data-related support and training to staff, and maintain strong working relationships across internal and external stakeholders.
• Advanced Microsoft Excel skills.
• Experience reconciling data, checking for quality issues and following them through to resolution.
• Confidence extracting, collating and reporting on data from multiple systems.
• Strong communication skills, comfortable working with people across clinical, administrative and management levels.
• Experience supporting and training staff on data systems.
• A solid understanding of confidentiality and data security.
• Experience with health data systems and Power BI is highly regarded.
• Prior experience in public health or Alcohol and Other Drug services is a bonus, not essential.

Western Health is the leading healthcare provider in Melbourne’s West - one of Australia’s fastest-growing and most culturally and socioeconomically diverse regions.

More than 13,000 employees help deliver a comprehensive range of services across our hospitals, community, correctional, and home-based settings. These services include acute tertiary care, emergency and intensive care, medical and surgical specialties, mental health and wellbeing, subacute care, ambulatory care, primary care, home-based services, and residential aged care.

We are committed to driving innovation and sustainability that improves health outcomes for our community. With specialties spanning oncology, renal care, mental health, women’s health and maternity, chronic disease management, geriatrics, and cardiology, Western Health is recognised for its expertise in managing complex and chronic conditions through integrated, patient-centred care.

We foster a collaborative and inclusive culture where you can make a meaningful impact. We support our staff to keep learning and growing through a diverse range of education programs, partnerships with universities in medical research and professional development opportunities.

Compensation and Benefits

• Competitive salaries, flexible work options, and wellbeing programs.
• Scholarships and grants to support ongoing learning.

Learning and Development

• Access personalised pathways through the Western Health Learning Academy.
• Opportunities for postgraduate study, clinical education, and mentorship.

Community Impact and Inclusion

• Make a difference through compassionate care in a diverse, inclusive workforce.
• Contribute to community wellbeing initiatives and healthcare research.

Organisational Culture and Environment

• Work in a collaborative, innovative team focused on continuous improvement and excellence.

Ready to make an impact?

Western Health is an equal opportunity employer. We welcome applications from people of all genders, Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, and people with lived experience that strengthens their ability to do this work.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health is committed to the psychosocial safety of all applicants and employees.

Western Health does not accept unsolicited resumes/applications from recruitment agencies.

Applications close Sunday 18 October 2026 at 11.59pm

Closing date: 11:59pm on 18 October 2026.