Ed Support Level 1-Range 2 - Office Administration and Daily Coordination Support

Victorian Government; Shire of Baw Baw; On-site; AUD 60,000 - 75,000; Full time

Job summary

Victorian Government – Newborough East Primary School is seeking an Administrative Officer to support daily operations within a busy school environment in Gippsland. You will coordinate student and staff workflows, manage payroll-related documentation, and provide frontline office support to ensure smooth school functioning.

The role emphasizes strong organisational, data management, and communication skills, with responsibilities spanning clerical tasks, attendance coordination, and basic IT

Qualifications

• SC1: Demonstrated experience in a Daily Organisation/Operation role.
• SC2: Proficiency in office systems: Microsoft Office, CASES21, Compass and EduPay.
• SC3: Advanced administrative and organisational skills with ability to work independently or in a team.
• SC4: Highly developed communication and interpersonal skills.
• SC5: Commitment to professional growth and learning.

Responsibilities

• Daily Coordination Support: work with school leadership to ensure smooth daily operations.
• Record staff absences and allocate daily replacement extras; prepare payroll documentation.
• Maintain up-to-date Casual Relief Teacher database and record of extras.
• Provide general clerical and front-office support; handle mail, stock, meetings, and documentation.
• Maintain school IT data systems and enrolment records; support internal/external communications.

Skills

Daily organisation

Microsoft Office

CASES21

Compass

EduPay

Tools

Microsoft Office

CASES21

Compass

EduPay

Job description

Occupation: Administration

Location: Gippsland - Baw Baw

Reference: 1547245

Location Profile

Newborough East Primary School is a learning community where we work together to make a life, a living and a difference.

Newborough East Primary School values Respect for Self, Others, Learning and Community

Newborough East Primary School presently has an enrolment of300students. The attractive 6.2-hectare site has extensive and spacious playing areas coupled with modern, refurbished classrooms. On the site are 15 classrooms, a Gymnasium, Library, Art Room and a fully equipped canteen.

Curriculum is structured to ensure that every child has access to quality Literacy and Numeracy programs. Specialist programs in Visual Arts, STEM and Physical Education provide all children with outstanding opportunities to discover develop and expand their interests and skills. In addition to these programs the school promotes a variety of invaluable programs including Social Skills, camps, swimming, transition and many extracurricular lunchtime activities.

The school motto `Forward Bound¿ encapsulates the objectives of our school. As the school community grows, we will continue to implement changes identified by our new Strategic Plan, while we endeavour to retain our unique, supportive and stimulating environment.

Selection Criteria

SC1Demonstrated experience and skills in a Daily Organisation/Operation role.

SC2Proficiency in the use of office systems relevant to the role, Microsoft Office suite, CASES21, Compass and EduPay.

SC3Advanced level of administrative and organisational skills with the ability to work independently as well as part of a team.

SC4Highly developed communication and interpersonal skills.

SC5A demonstrated commitment to professional growth and learning.

Role

Additional Holiday attendance is not required for this position.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

Daily Coordination Support

• To work with school leadership to ensure smooth daily operations.
• To accurately record staff absences and allocate daily replacement extras.
• Prepare School Local Payroll including timesheet documentation and data entry.
• Provide casual staff with OHS induction and maintain resources to support CRT¿s and ES in their role (eg Casual Staff induction handbook).
• To keep an up to date database of Casual Relief Teachers and an accurate record of extras and replacements taken by teachers on a daily basis.
• To ensure documentation is maintained at the highest level.
• To ensure confidentiality regarding staffing information.

Office Administration

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, greeting visitors, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Update school calendar, including Principal and Assistant Principal appointments.
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
• Maintain and update office records, enrolment data, diary records, and basic written records.
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. letters, newsletters, compass and Facebook notifications).
• Supports financial and budgetary processes and utilises standard software.
• Source basic data or information from given sources to support school administrative functions, (e.g. books, reports, manuals, catalogues, tables, forms, etc).
• Liaise with school staff in regard to support requirements.
• Supports the first aid facilities, updating of medical records and assists in delivering first aid to students.
• To perform other administrative duties as directed by the Principal, Assistant Principals or Business Manager
• Provide required level of administrative support for school events, functions and projects.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [e-mail]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Applications close Thursday 29 October 2026 at 11.59pm