Cutover Coordinator

Archisage Pty Ltd; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Based in Sydney, the Implementation and Activation Coordinator will support NSW clients across retail media and advertising operations, coordinating proposals, media schedules and client communications. You’ll assist in campaign delivery from proposal through to reporting, ensuring precise execution and strong client service.

You’ll work with NSW Senior Sales Managers to develop opportunities, build presentations, respond to briefs, and help manage timelines while maintaining high standards of

Qualifications

• Experience in sales support, account management, or a similar client-facing role is desired.
• Strong written and verbal communication skills with a customer-focused mindset.
• Ability to coordinate multiple moving parts, manage timelines and respond to client requests.

Responsibilities

• Sales coordination: support the development of proposals, presentations, media schedules and sales collateral.
• Client engagement: attend meetings, coordinate follow-up actions and support a high-quality client experience.
• Business development: research advertisers and assist targeted prospecting efforts; grow capability to manage smaller opportunities.

Skills

Collaborative Team Player

Passionate & Eager to Learn

Inquisitive & Curious

Immaculate Attention to Detail

Effective Task Prioritizer

Problem-Solving Mentality

Clear Communicator

Results-Driven

Job description

Implementation and Activation Coordinator

WPP is the trusted growth partner for the world’s leading brands. With exceptional talent, trusted data and intelligence, and world-class partnerships – all united by ourpioneeringagentic marketing platform, WPP Open – we help clients navigate change, capture opportunity, and deliver transformational growth.

WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale. Connected through WPP Open and powered by Open Intelligence, clients see exactly where, how, and why their media investment is working.

EssenceMediacom, part of WPP, is a new breed of media agency. Grounded in analytics & insights and powered by data & technology, we believe in the power of media and creative to drive breakthroughs for the world’s best brands. We help clients understand the modern marketing paradox and discover the breakthroughs brands need to win with their consumers. We are designed for the new communications economy — built on data & technology, built for people & algorithms, built around diverse schools of thought, built to test & learn at scale, and, crucially, built to evolve.

TheImplementation & Activation Coordinatoris a critical foundational role, establishing operational excellence and responsible for supporting day-to-day work that delivers effective campaigns, ensuring best-in-class consistent implementation, optimization, and reporting. Working very closely with your manager, you will produce best-in-class solutions, offer unparalleled service, and deliver against targets.

You will support the tactical campaign execution, developing a deep understanding of media channels while ensuring all administrative, booking, and financial compliance tasks are executed with pristine accuracy. Your success will be measured by your operational efficiency, curiosity to learn the media landscape, and your dedication to supporting the wider client leadership team.

Core Responsibilities

• Understand Client Objectives: Establish a foundational understanding of client challenges, objectives, and tactical marketing initiatives.
• Nurture Client Partnerships: Help build on the agency's reputation for outstanding client service, beginning to develop professional relationships with client contacts at a junior level.
• Support Campaign Execution: Assist in the booking, loading, optimizing, material instruction, and tracking of client media campaigns, applying immaculate attention to detail in line with marketplace best practices.
• Learn the Media Landscape: Engage actively with our external media partners to build your knowledge of the media ecosystem, core media planning principles, and channel capabilities.
• Explore Proprietary Tools: Engage with internal specialist divisions and WPP Media proprietary solution teams to understand their offerings and how they drive client growth.
• Contribute Creative Ideas: Bring fresh perspective, innovation, and creativity to the planning table, leveraging observations and insights from across the media market.
• Develop Post-Campaign Reports: Support the creation of insightful, progressive post-analysis reports that accurately highlight campaign achievements and optimization learnings.
• Maintain Financial Accuracy: Ensure all internal financial and compliance processes are executed with 100% accuracy, taking responsibility for bookings, loadings, resolving account queries, and conducting monthly proforma checks.
• Collaborate Internally: Openly communicate with internal stakeholders on campaign delivery and reporting, while positively contributing to team meetings and owning follow-up actions.

Skills and Experience

What Makes You Great

• Collaborative Team Player: You feel empowered to bring your authentic self to work and contribute to great teamwork, knowing your individual ideas and thoughts will be welcome.
• Passionate & Eager to Learn: You have a keen, proactive interest in the media industry and are excited to work with market-leading partners and technologies.
• Inquisitive & Curious: You are naturally inquisitive, demonstrating a strong desire to understand the "why" behind campaigns and continuously know more.
• Immaculate Attention to Detail: You have an eagle eye for accuracy, particularly when handling client budgets, booking platforms, and financial reporting.
• Effective Task Prioritizer: You are highly organized and can prioritize tasks effectively, ensuring that the most important and urgent requirements are addressed first.
• Problem‑Solving Mentality: You approach logistical and campaign challenges with a positive, solution‑oriented mindset.
• Clear Communicator: You possess strong written and verbal communication skills, allowing you to collaborate smoothly with both internal teams and external media partners.
• Results‑Driven: You are motivated by performance, always focusing on how your day‑to‑day work supports overall client and campaign success.

Life at WPP Media & Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we’re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in‑office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events.

WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please read our Privacy Notice for more information on how we process the information you provide.

• Build your career in retail media, sales and account management
• Learn from experienced Sales Managers and industry leaders
• Support campaigns from proposal through to delivery

About your team

OneReach is Wesfarmers' retail media network, bringing together the scale and strength of some of Australia’s most trusted retail brands, including Bunnings, Kmart, Target, Officeworks and Priceline, to deliver targeted and measurable advertising solutions.

As part of OneDigital, OneReach combines retail media, customer insights and data capabilities to help advertisers connect with highly engaged audiences. Unlike most retail media networks, which are built around a single retailer, OneReach connects advertisers with audiences across multiple leading retail and health brands through a single network.

About you

You're an organised and relationship‑focused professional with experience in sales support, account management or a similar client‑facing role. You enjoy solving problems and delivering an exceptional client experience.

With strong attention to detail, you thrive on coordinating multiple moving parts, whether that's developing presentations, managing timelines, responding to client requests or supporting campaign delivery. Confident working with internal and external stakeholders, you're comfortable communicating across a range of audiences and ensuring work is completed accurately, efficiently and to a consistently high standard.

Curious, proactive and eager to learn, you're excited by the opportunity to build a career in retail media. Whether your long‑term interest lies in sales, account management or campaign delivery, you're motivated by taking on increasing responsibility, developing new skills and working alongside experienced sales leaders.

What you’ll do

Based in Sydney, you'll play an important role in supporting the success of the OneReach sales team focused on our NSW clients, while developing your own capability within retail media and media sales.

Working closely with our NSW Senior Sales Managers, you'll support the sales process from proposal through to campaign delivery and reporting, while gaining exposure to business development and client engagement activities.

• Sales coordination: support the development of proposals, presentations, media schedules and sales collateral, while helping coordinate responses to client briefs across the OneReach ecosystem.
• Client engagement: attend client meetings, coordinate follow‑up actions and support the delivery of a high‑quality client experience.
• Business development: research advertisers, identify potential opportunities and support targeted prospecting activities, while progressively building capability to manage smaller sales opportunities independently.