Curriculum Administrator

The Cathedral School of St Anne & St James; Townsville City; On-site; AUD 65,000 - 85,000; Full time

Job summary

The Cathedral School of St Anne & St James is seeking a highly organised Curriculum Administrator to provide executive-level administrative and operational support across the Senior School. You will balance calendar management, reporting, and curriculum administration to help deliver examinations and school activities.

The role requires experience supporting senior leaders, strong communication, data accuracy, and confidentiality.

Qualifications

• Experience providing high-level administrative support to senior leaders.
• Excellent organisational skills with the ability to manage competing priorities and deadlines.
• Strong diary management, meeting coordination and minute-taking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and integrated database systems.
• Attention to detail and accurate data-entry.
• Discretion and confidentiality.
• Ability to work independently and as part of a team.
• Certificate III in Administration or equivalent experience.
• Blue Card (Working with Children) requirement.

Responsibilities

• Provide proactive, high-level administrative support to three senior leaders.
• Coordinate calendars, appointments, meetings, interviews, travel and competing priorities.
• Prepare correspondence, reports, meeting papers, agendas and accurate minutes.
• Support curriculum administration, including subject selection, student subject changes and reporting processes.
• Assist with QCAA administration, data submissions and examination processes.
• Support the coordination and administration of school examinations and external assessment.
• Maintain accurate student information and records within school systems.
• Assist with school events, parent information evenings, parent-teacher interviews and professional learning activities.
• Provide professional assistance to students, families, staff and visitors.
• Contribute to general Senior School administration and reception support when required.

Skills

Diary management

Meeting coordination

Minute-taking

Written communication

Verbal communication

Data entry

Discretion and confidentiality

Teamwork

Education

Certificate III in Administration

Blue Card requirement

Tools

TASS

SchoolBox

QCAA processes

Job description

The Cathedral School of St Anne & St James – Mundingburra QLD

Full-time | Term-time | 41 weeks per year

Bring your administrative expertise to a role that makes a difference!

Are you an experienced administrator who thrives on organisation, enjoys variety and knows how to keep multiple priorities moving?

The Cathedral School is seeking a highly organised and proactive Curriculum Administrator to provide high-level administrative and operational support across our Senior School. This is a varied role supporting the Deputy Principal – Teaching, Learning and Innovation, Director of Teaching and Learning – Senior School and Director of Operations, while also playing an important part in the smooth delivery of curriculum, examinations, reporting and school activities.

What you’ll be doing

This is much more than a traditional administration position. You’ll work across several areas of the School, balancing executive-level administration with hands-on curriculum and operational support.

In this role, you’ll:

• Provide proactive, high-level administrative support to three senior leaders.
• Coordinate calendars, appointments, meetings, interviews, travel and competing priorities.
• Prepare correspondence, reports, meeting papers, agendas and accurate minutes.
• Support curriculum administration, including subject selection, student subject changes and reporting processes.
• Assist with QCAA administration, data submissions and examination processes.
• Support the coordination and administration of school examinations and external assessment.
• Maintain accurate student information and records within school systems.
• Assist with school events, parent information evenings, parent-teacher interviews and professional learning activities.
• Provide professional assistance to students, families, staff and visitors.
• Contribute to general Senior School administration and reception support when required.

What you’ll bring

We’re looking for someone who is confident working in a busy environment and can anticipate what needs to happen next rather than simply waiting for direction.

You’ll ideally bring:

• Demonstrated experience providing high-level administrative support to senior leaders.
• Excellent organisational skills and the ability to successfully manage competing priorities and deadlines.
• Strong diary management, meeting coordination and minute-taking skills.
• Excellent written and verbal communication skills.
• Confidence using Microsoft Office and integrated database systems.
• Exceptional attention to detail and accurate data-entry skills.
• Sound judgement, initiative and problem-solving ability.
• A professional, approachable and customer-focused manner.
• Discretion and an understanding of the importance of confidentiality.
• The ability to work effectively both independently and as part of a team.
• A Certificate III in Administration or Business is the minimum formal qualification; however, experienced administrators with demonstrated equivalent skills and experience may also be considered.
• A valid Working with Children Check (Blue Card) is required.

Previous experience within a school environment, together with knowledge of TASS, SchoolBox or QCAA processes and systems, would be highly regarded, but is not essential.

At The Cathedral School, our purpose is centred on Inquisitive minds. Kind hearts. Purposeful futures. We are committed to creating a caring and connected community where students are supported to reach their potential and develop the confidence, curiosity and character to shape their future. The School is an Anglican co-educational school of approximately 1,200 students, from six weeks of age to Year 12, including approximately 170 boarding students.

For the right person, this role offers the opportunity to become an integral member of the School’s administration team, working closely with senior leaders and contributing directly to the organisation and delivery of Senior School programs.

If you are a capable administrator who loves organisation, enjoys working with people and takes pride in making things run smoothly behind the scenes, we’d love to hear from you.

All staff at Cathedral are expected to support the philosophies of the School. Applicants must either hold or be able to obtain a current Blue Card and will be subject to blue card screening, referee checks, identification verification and required disclosures relevant to their eligibility to engage in activities involving children and young people.