Corporate Travel Coordinator (12 Months Fixed Term)

Dimensional Fund Advisors; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid working model

Health insurance

Education assistance

Employee assistance program

Parental leave and wellbeing benefits

Job summary

Dimensional Fund Advisors is seeking a Corporate Services, Senior Associate on a 12-month fixed term contract. The role manages all travel for Australian offices, coordinating domestic and international trips, liaising with travel agents, and maintaining booking records.

It also supports facilities tasks and interacts with global offices to ensure smooth operations. Ideal candidates have 2+ years in corporate travel or office roles, strong communication and problem-solving skills, and

Qualifications

• At least 2 years of travel/office experience in a corporate environment.
• Professional and client-focused.
• Strong problem-solving, verbal and written communication, and interpersonal skills.
• Detail-oriented and well organized; able to work in a team or independently.
• Proficient in MS Office; able to learn new programs as needed.

Responsibilities

• Book and coordinate all domestic and international travel (flights, transfers, accommodation, car hire) per policy.
• Liaise with corporate travel agent for cost-effective, timely arrangements.
• Maintain Travel Spreadsheet with bookings, changes, and traveller/visitor details.
• Handle confidential personal information (passports, addresses).
• Coordinate with global offices on travel staff setup and desk requirements.
• Maintain relationships with hotels and transfer vendors/contacts.
• Perform ad hoc travel admin duties, reporting and projects.
• Assist with facilities maintenance requests.

Skills

Problem solving

Verbal communication

Written communication

Interpersonal skills

Detail oriented

Teamwork/Independent work

MS Office (Excel, Word, PowerPoint,Out

Education

Bachelor's degree preferred

Tools

Excel

Word

PowerPoint

Outlook

Job description

The Corporate Services team is dedicated to customer service and hospitality by providing all employees and clients with an exceptional experience from the moment they enter a Dimensional building.

Overview

We are looking for a Corporate Services, Senior Associate, on a 12 month fixed term contract who will be responsible for all travel booked for the Australian offices, with the following responsibilities including, but not limited to:

• Booking and coordinating all domestic and international travel (flights, transfers, accommodation, car hire) in accordance with company policy
• Liaising with the corporate travel agent to ensure cost effective and timely travel arrangements
• Maintaining the Travel Spreadsheet with bookings, changes to bookings and international travellers & visitors
• Handling confidential & personal information relating to passports, home addresses etc
• Liaising with our global offices about travelling staff and set-up/desk requirements
• Maintaining good relationships with our hotel and transfer vendors/contacts
• Ad hoc travel administration duties, reporting and ad hoc projects
• Assisting with facilities maintenance requests

Experience and Qualifications

The successful individual will possess at least 2 years of travel and/or office experience in a corporate environment. They will be professional and client-focused, with the ability to demonstrate the following:

• Excellent problem-solving skills
• Excellent verbal, written communication and interpersonal skills
• Detail-oriented and organised
• Able to work equally well in a team environment and independently
• Strong computer skills (Excel, Word, Powerpoint and Outlook) with the ability to learn programs as needed
• Bachelor's degree preferred, but not required

Why DFA

• Hybrid working model for most roles, which permits working 2 days remotely each week. This maximizes in person collaboration and interaction while simultaneously providing flexibility!
• Further flexibility for those days in the office through our core hours policy of 10:00 a.m. to 3:00 p.m., allowing all employees the opportunity to balance work with their personal and family needs.
• Great career opportunities, both locally and potentially abroad.
• Subsidized health insurance for individuals and family with several 'nil-cost' options available for individuals.
• Access to our health and fitness incentive program.
• Up to 16 weeks of paid primary caregiver leave if you have worked with us for 12 months or more.
• We provide financial and other support for those on a fertility journey, seeking to adopt, expecting a child or with a newborn, or entering menopause.
• Reimbursement for pre-approved study, such as CFA, via our Global Education Assistance Policy as well as access to exam leave.
• Free access to mental health and wellbeing support for you and your family through our Employee Assistance Program.
• Access to life and salary continuance insurance.
• Inclusive and fun social events and activities including Culture Quarters, monthly Take 5 events, run clubs, netball teams and more!
• Training to staff and leadership on sexual harassment, discrimination and the importance of respectful, safe and inclusive workplaces.