Corporate Services Coordinator

Australia Education Management Group; City of Melbourne; On-site; AUD 75,000 - 95,000; Full time

Job summary

Australia Education Management Group – Surrey Hills VIC is seeking a Corporate Services Coordinator to join our busy operations team. You will support executive leaders and handle office administration, travel coordination and cross‑functional activities across Australia and our international network.

Reporting to the Corporate Services Manager, you will manage diary, meetings, and documentation; coordinate travel, events and stakeholder visits; and ensure efficient facility operations and

Qualifications

• Experience in corporate services, executive administration or office coordination.
• Excellent organisational and time management skills.
• Strong attention to detail with multi-priority handling.
• Excellent written and verbal communication.
• Experience coordinating travel, meetings and events.
• Proficient with MS Office 365 and SharePoint.

Responsibilities

• Provide administration support to the President and Vice President.
• Coordinate domestic and international travel for staff.
• Manage office operations and SharePoint records.
• Support events, stakeholder visits and vendor coordination.
• Maintain records and participate in process improvement.

Skills

Corporate Services

Executive Administration

Office Coordination

Stakeholder Management

Travel Coordination

Event Support

Tools

Microsoft Office 365

SharePoint

Job description

Australia Education Management Group – Surrey Hills VIC

Location:Surrey Hills | 5 days on-site role

Term:Full Time permanent role

Start: Looking for an immediate start for business continuity

Join a dynamic international education organisation and play a central role supporting executive leaders, corporate operations and global business activities.

AEMG Education is seeking a highly organised, proactive and service-oriented professional to join our team as a Corporate Services Coordinator.

This is a varied and fast-paced role that sits at the heart of the organisation, supporting executive leaders while ensuring the smooth delivery of corporate services, travel coordination, office administration and operational activities across Australia and our international network.

Working closely with the Corporate Services Manager, , you will help keep our operations running efficiently while building strong relationships across the business.

About Us

AEMG Education is a leading international education organisation headquartered in Melbourne, partnering with more than 70 education and research institutions across Australia and around the world. Through our global operations, we help students and academics access life-changing education opportunities.

Together with AIFE, a TEQSA-accredited higher education provider, we support students, academics and education professionals across Australia and around the globe.

About the Role

Reporting to the Corporate Services Manager, this role is responsible for coordinating a broad range of corporate services and administrative functions that support the efficient operation of the organisation.

You will provide administration support, coordinate domestic and international travel, assist with events and stakeholder visits, manage office operations and contribute to a range of business-wide initiatives.

This role offers significant variety and is ideal for someone who enjoys balancing multiple priorities, working across different teams and delivering high-quality operational support.

Key Responsibilities

Administrative Support & Diary Management

• Provide diary and administrative support to the President (AIFE) and Vice President (Academic)
• Coordinate meetings, appointments, agendas and related documentation
• Prepare correspondence, reports, presentations and administrative materials
• Manage competing priorities, day to day administration tasks and assist with follow-up actions and communications

Travel & Logistics Coordination

• Coordinate domestic and international travel arrangements for staff and executive leaders
• Liaise with travel providers, accommodation suppliers and internal stakeholders
• Prepare itineraries and supporting travel documentation
• Support travel administration, record keeping and reconciliation activities

Corporate Services & Office Administration

• Support the day-to-day operations of the Surrey Hills office
• Manage corporate services requests through the General Operations shared inbox
• Coordinate office supplies, facilities, contractors and service providers
• Maintain operational records, registers, documentation and SharePoint systems
• Support reception and visitor management activities when required

Events & Stakeholder Coordination

• Assist with the delivery of conferences, workshops, executive visits and stakeholder events
• Coordinate venue bookings, catering, travel logistics and event administration
• Support partner visits, delegations and internal staff events
• Provide on-the-day coordination and logistics support
• Assist with procurement, purchasing and vendor management activities
• Coordinate invoice processing and expenditure tracking
• Maintain operational records and reporting documentation
• Support continuous improvement initiatives and operational projects

About You

To be successful in this role, you will bring:

• Experience in corporate services, executive administration, office coordination or a similar operational support role
• Exceptional organisational and time management skills
• Strong attention to detail and the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Experience coordinating travel, meetings, events and operational logistics
• Strong stakeholder management skills with the ability to build productive relationships across all levels
• Proficiency with Microsoft Office 365 and SharePoint or similar document management platforms
• A proactive, solutions-focused approach with strong problem-solving skills
• Professionalism, discretion and sound judgement when handling confidential information

Why Join AEMG?

• Join a globally connected organisation with an international footprint
• Work closely with executive leaders and key stakeholders
• Enjoy a highly varied role with exposure across multiple business functions
• Be part of a collaborative and supportive team environment
• Contribute to meaningful work that supports international education and global engagement initiatives