Corporate Services Coordinator

AEMG Education Group; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

AEMG Education Group is seeking a Corporate Services Coordinator to support the President, Vice President and executive leaders across Australia and our international network. The role is based in Surrey Hills with a five-day on-site schedule and involves diary management, travel coordination, and broad operational support to keep the organisation running smoothly.

You will be responsible for coordinating corporate services, office administration, events and stakeholder visits, while building

Qualifications

• Experience in corporate services, executive administration or office coordination.
• Exceptional organisational and time management skills.
• Ability to manage multiple priorities concurrently.
• Excellent written and verbal communication.
• Experience coordinating travel, meetings and events.
• Strong stakeholder management across all levels.
• Proficiency with MS Office 365 and SharePoint.

Responsibilities

• Provide diary and administrative support to executives.
• Coordinate meetings, agendas and documentation.
• Manage travel arrangements domestically and internationally.
• Oversee office operations and procurement of supplies.
• Coordinate events, visits and vendor arrangements.

Skills

Organisational skills

Time management

Communication skills

Stakeholder management

Travel coordination

Office coordination

MS Office 365

SharePoint

Tools

Microsoft Office 365

SharePoint

Job description

Location:Surrey Hills | 5 days on-site role

Term:Full Time permanent role

Start: Looking for an immediate start for business continuity

Join a dynamic international education organisation and play a central role supporting executive leaders, corporate operations and global business activities.

AEMG Education is seeking a highly organised, proactive and service-oriented professional to join our team as a Corporate Services Coordinator.

This is a varied and fast-paced role that sits at the heart of the organisation, supporting executive leaders while ensuring the smooth delivery of corporate services, travel coordination, office administration and operational activities across Australia and our international network.

Working closely with the Corporate Services Manager, , you will help keep our operations running efficiently while building strong relationships across the business.

About Us

AEMG Education is a leading international education organisation headquartered in Melbourne, partnering with more than 70 education and research institutions across Australia and around the world. Through our global operations, we help students and academics access life-changing education opportunities.

Together with AIFE, a TEQSA-accredited higher education provider, we support students, academics and education professionals across Australia and around the globe.

About the Role

Reporting to the Corporate Services Manager, this role is responsible for coordinating a broad range of corporate services and administrative functions that support the efficient operation of the organisation.

You will provide administration support, coordinate domestic and international travel, assist with events and stakeholder visits, manage office operations and contribute to a range of business-wide initiatives.

This role offers significant variety and is ideal for someone who enjoys balancing multiple priorities, working across different teams and delivering high-quality operational support.

Key Responsibilities

Administrative Support & Diary Management

Provide diary and administrative support to the President (AIFE) and Vice President (Academic)

Coordinate meetings, appointments, agendas and related documentation

Prepare correspondence, reports, presentations and administrative materials

Manage competing priorities, day to day administration tasks and assist with follow-up actions and communications

Travel & Logistics Coordination

Coordinate domestic and international travel arrangements for staff and executive leaders

Liaise with travel providers, accommodation suppliers and internal stakeholders

Prepare itineraries and supporting travel documentation

Support travel administration, record keeping and reconciliation activities

Corporate Services & Office Administration

Support the day-to-day operations of the Surrey Hills office

Manage corporate services requests through the General Operations shared inbox

Coordinate office supplies, facilities, contractors and service providers

Maintain operational records, registers, documentation and SharePoint systems

Support reception and visitor management activities when required

Events & Stakeholder Coordination

Assist with the delivery of conferences, workshops, executive visits and stakeholder events

Coordinate venue bookings, catering, travel logistics and event administration

Support partner visits, delegations and internal staff events

Provide on-the-day coordination and logistics support

Assist with procurement, purchasing and vendor management activities

Coordinate invoice processing and expenditure tracking

Maintain operational records and reporting documentation

Support continuous improvement initiatives and operational projects

About You

To be successful in this role, you will bring:

Experience in corporate services, executive administration, office coordination or a similar operational support role

Exceptional organisational and time management skills

Strong attention to detail and the ability to manage multiple priorities simultaneously

Excellent written and verbal communication skills

Experience coordinating travel, meetings, events and operational logistics

Strong stakeholder management skills with the ability to build productive relationships across all levels

Proficiency with Microsoft Office 365 and SharePoint or similar document management platforms

A proactive, solutions-focused approach with strong problem-solving skills

Professionalism, discretion and sound judgement when handling confidential information

Why Join AEMG?

Join a globally connected organisation with an international footprint

Work closely with executive leaders and key stakeholders

Enjoy a highly varied role with exposure across multiple business functions

Be part of a collaborative and supportive team environment

Contribute to meaningful work that supports international education and global engagement initiatives

Ready to Apply?

If you are an organised and proactive professional who enjoys working across corporate services and operational coordination, we would love to hear from you.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's your expected annual base salary?
• How much notice are you required to give your current employer?
• What's your highest level of education?