Coordinator, Performance And Reporting

John Holland; Adelaide; On-site; AUD 85,000 - 110,000; Full time

Job summary

John Holland is seeking an experienced Adviser to provide high level business and administrative support to the Communications and Stakeholder Engagement (CSE) team in a maternity leave cover role. You will report to the Director and manage cross-functional matters including risk, financial and HR processes with a focus on strategic planning.

Ideal candidates will bring 5+ years in senior administration, strong digital tooling skills (MS Teams, SharePoint, MS Office) and a collaborative approach

Qualifications

• Minimum of 5 years in a senior administrative role within a fast-paced environment.
• Proficient with MS Teams, SharePoint and MS Office.
• Excellent written and verbal communication for senior stakeholders.
• Clear and open communication, able to handle difficult conversations.
• Commitment to continuous improvement and innovation.
• Able to plan, prioritise and meet deadlines.
• Discretion with sensitive or political issues; confidentiality.

Responsibilities

• Provide high level support to ensure efficient management of business functions across the CSE team.
• Develop and maintain networks and communication channels to increase CSE team effectiveness.
• Manage cross-functional matters affecting the team including financial, HR, processes, compliance and reporting.
• Translate CSE strategies into performance targets and provide senior management reporting.
• Lead risk management activities with the CSE Director.
• Prepare correspondence, briefing notes and project reports with timely signoffs.
• Lead business improvement projects across the CSE directorate and Alliance.
• Support a safe, diverse and respectful work environment per policy requirements.

Skills

Communication skills

Plan & prioritise

Confidentiality

Stakeholder engagement

Tools

MS Teams

SharePoint

MS Office

Job description

The Project

The consortium of John Holland, Bouygues Construction, Arcadis Australia, Jacobs and Ventia has been selected to build South Australia's biggest-ever road infrastructure project. In partnership with the South Australian Government, this consortium forms the Torrens to Darlington (T2D) Alliance.

The Torrens to Darlington (T2D) Alliance, will deliver the final 10.5km section of the North-South Corridor, forming a continuous 78 km, non-stop, traffic light-free motorway, and contributing to a long-lasting legacy for the community and people of Adelaide.

The T2D Project involves constructing two separate tunnels – the Southern Tunnels and the Northern Tunnels connected by an open motorway, with a combined total distance of 10.5km, open to traffic in 2031. The T2D project comprises the tunnels, surface works including road and bridge construction in addition to services buildings and complex mechanical and electrical infrastructure. The T2D Alliance is committed to providing opportunities for local people, Aboriginal workers, apprentices, trainees and job seekers who are long-term unemployed and offers people an incredible opportunity to be a part of an iconic project

The role

The Torrens to Darlington Alliance is seeking an experienced adviser to provide high level business and administrative support to ensure the efficient functioning of the Communications and Stakeholder Engagement (CSE) team. Reporting to the Director, Communications and Stakeholder Engagement, the Adviser Team Operations and Business Support, is responsible for managing all cross-functional matters affecting the CSE team such as risk, financial and human resource management, associated business processes, reporting and strategic planning.

This role is a short-term role to cover for maternity leave.

Roles and responsabilities

• Provide high level support to ensure the efficient and effective management of business functions across the CSE team.
• Develop and maintain effective and strategic networks, relationships and communication channels, both internal and external, to increase CSE team effectiveness and achieve Alliance goals.
• Manage all cross-functional matters affecting the team including – financial, human resource management, business processes, compliance and contractual obligations, business reporting and strategic planning.
• Ensure strategies and plans developed by the CSE directorate are translated into meaningful performance targets and provide regular reporting for senior management.
• Lead and coordinate risk management (including register, audits, content review etc.) with the CSE Director
• Prepare correspondence, briefing notes and reports in relation to specific projects, initiatives and issues ensuring that submissions are accurate, timely and have appropriate signoffs.
• Lead and develop business improvement projects, including consultation with key stakeholders across the CSE directorate and Alliance
• Contribute to a safe, diverse and healthy work environment free from discrimination and harassment by working in accordance with our values, equal employment opportunity and Alliance human resource policies, including Work Health Safety and Wellbeing requirements.

About you

• Minimum of 5 years of experience in a senior administrative role within a fast-paced environment, preferably within a larger complex government or private organisation
• Demonstrated experience in leveraging digital tools to improve organisational performance including MS Teams, SharePoint and MS Office products
• Excellent written and verbal communication and presentation skills, enabling effective communication with senior management and stakeholders
• Ability to communicate clearly and effectively through ensuring everyone has an opportunity to contribute and is open, honest and prepared to have difficult conversations
• Demonstrated commitment to continuous improvement and innovation by challenging assumptions and established views and generating ideas to deliver goals more effectively
• Ability to plan, prioritise and organise work to meet deadlines and competing demands
• Experience in dealing with sensitive and/or political issues with tact and diplomacy and maintaining complete confidentiality
• Demonstrates cultural respect and understanding through the recognition of Aboriginal and Torres Strait Islander community needs. Shows respect for diverse backgrounds, experience and perspectives. Values and encourages diversity of thought.
• Shows genuine care for the safety and wellbeing of self and others