Coordinator, Delivery

Victorian Infrastructure Delivery Authority; City of Melbourne; On-site; AUD 65,000 - 82,000; Full time

Job summary

Victorian Infrastructure Delivery Authority – Melbourne VIC is seeking a highly organised Coordinator, Delivery to join VIDA Health. Reporting to the Team Lead, Delivery, you will support multiple teams with day-to-day operations and provide high‑level administrative, coordination and secretariat support to leaders and teams.

This role suits someone who thrives in a fast-paced environment, can manage competing priorities, maintains high accuracy, and helps create efficient ways of working across

Qualifications

• We are looking for: A highly organised administrator with excellent communication skills and the ability to build strong relationships across multiple diverse stakeholder groups.
• Someone who can manage competing priorities, work autonomously and maintain a high level of accuracy and attention to detail.
• Experience providing administrative, executive support, coordination and/or secretariat services in a complex environment.
• Strong problem-solving skills with the ability to proactively identify issues and implement practical solutions.
• A collaborative team player who enjoys working in a fast-paced environment and takes pride in delivering outstanding service and support.

Responsibilities

• Providing high-level administrative, coordination and executive support to divisional leaders and teams.
• Coordinating meetings, committees and working groups, including preparing agendas, taking minutes and tracking actions to completion.
• Managing divisional systems, reporting, records and workflows while identifying opportunities for continuous improvement.
• Preparing, proofreading and coordinating presentations, reports, briefs and correspondence to a high standard.
• Building strong relationships with stakeholders while supporting collaboration, information sharing and effective team operations.

Job description

Victorian Infrastructure Delivery Authority – Melbourne VIC

VIDA Health (Victorian Health Building Authority) is responsible for the rollout of the Victorian Government's multi-billion-dollar health capital projects. We're delivering world-class health facilities across Victoria including new public hospitals and emergency care, community health services, ambulance branches, residential aged care and mental health facilities. VIDA Health also provides technical support across engineering, property, asset management and environmental sustainability disciplines.

The Opportunity

We are seeking a highly organised and proactive Coordinator, Delivery to join VIDA Health.

Reporting into the Team Lead, Delivery, this role plays a critical part in supporting multiple teams across the day-to-day operations of a busy delivery division. You’ll provide high-level administrative, coordination and secretariat support to leaders and teams, ensuring priorities are managed effectively and key deliverables remain on track.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities and takes pride in delivering high-quality administrative support. You’ll be a trusted team member who keeps things moving, solves urgent problems, and helps create efficient ways of working across the division.

Key aspects of the role include:

• Providing high-level administrative, coordination and executive support to divisional leaders and teams.
• Coordinating meetings, committees and working groups, including preparing agendas, taking minutes and tracking actions to completion.
• Managing divisional systems, reporting, records and workflows while identifying opportunities for continuous improvement.
• Preparing, proofreading and coordinating presentations, reports, briefs and correspondence to a high standard.
• Building strong relationships with stakeholders while supporting collaboration, information sharing and effective team operations.

We are looking for:

• A highly organised administrator with excellent communication skills and the ability to build strong relationships across multiple diverse stakeholder group.
• Someone who can manage competing priorities, work autonomously and maintain a high level of accuracy and attention to detail.
• Experience providing administrative, executive support, coordination and/or secretariat services in a complex environment.
• Strong problem-solving skills with the ability to proactively identify issues and implement practical solutions.
• A collaborative team player who enjoys working in a fast-paced environment and takes pride in delivering outstanding service and support.

To learn more about the opportunity and view the full requirements please download a copy of the Position Description HERE.

Applications close 11.59pm on Sunday 4th of October 2026.

If you require any adjustment to the recruitment and selection process or need an alternative format to any of the application material, please contact ***************@vida.vic.gov.au

Further information

Want to know more about VIDA Health? Check out our website and LinkedIn.

VIDA Health is an equal opportunity employer, committed to fostering a values-led, diverse and inclusive workplace. We believe our teams should represent the diversity of our communities in which we work, and we actively embrace and celebrate people from all walks of life.

All prospective employees undergo a National Criminal Records Check. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks, qualification checks and role related clearances.