Coordinator, Delivery

VIDA Health; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

VIDA Health is seeking a proactive Coordinator, Delivery to support a busy delivery division. The role provides high-level administrative, coordination and secretariat services to divisional leaders, ensuring priorities are tracked and key deliverables stay on track.

You will manage meetings, prepare agendas and minutes, oversee reporting and workflows, and help drive continuous improvement across teams. The successful candidate will be highly organised with excellent communication and a

Qualifications

• Highly organised administrator with excellent communication and relationship-building skills across diverse stakeholders.
• Ability to manage competing priorities, work autonomously, and maintain high accuracy and attention to detail.
• Experience providing administrative, executive support, coordination and/or secretariat services in a complex environment.
• Strong problem-solving skills with proactive issue identification and practical solutions.
• Collaborative team player in a fast-paced setting delivering outstanding service.

Responsibilities

• Provide high-level administrative, coordination and executive support to divisional leaders and teams.
• Coordinate meetings, committees and working groups, prepare agendas, take minutes and track actions to completion.
• Manage divisional systems, reporting, records and workflows with a view to continuous improvement.
• Prepare, proofread and coordinate presentations, reports, briefs and correspondence to a high standard.
• Build strong relationships with stakeholders to support collaboration and efficient team operations.

Skills

Organisational skills

Stakeholder management

Administrative support

Meeting coordination

Minute taking

Presentation support

Tools

Microsoft Office

Job description

VIDA Health (Victorian Health Building Authority) is responsible for the rollout of the Victorian Government's multi-billion-dollar health capital projects. We're delivering world-class health facilities across Victoria including new public hospitals and emergency care, community health services, ambulance branches, residential aged care and mental health facilities. VIDA Health also provides technical support across engineering, property, asset management and environmental sustainability disciplines.

The Opportunity

We are seeking a highly organised and proactive Coordinator, Delivery to join VIDA Health.

Reporting into the Team Lead, Delivery, this role plays a critical part in supporting multiple teams across the day-to-day operations of a busy delivery division. You’ll provide high-level administrative, coordination and secretariat support to leaders and teams, ensuring priorities are managed effectively and key deliverables remain on track.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities and takes pride in delivering high-quality administrative support. You’ll be a trusted team member who keeps things moving, solves urgent problems, and helps create efficient ways of working across the division.

Key aspects of the role include:

• Providing high-level administrative, coordination and executive support to divisional leaders and teams.
• Coordinating meetings, committees and working groups, including preparing agendas, taking minutes and tracking actions to completion.
• Managing divisional systems, reporting, records and workflows while identifying opportunities for continuous improvement.
• Preparing, proofreading and coordinating presentations, reports, briefs and correspondence to a high standard.
• Building strong relationships with stakeholders while supporting collaboration, information sharing and effective team operations.

We are looking for:

• A highly organised administrator with excellent communication skills and the ability to build strong relationships across multiple diverse stakeholder group.
• Someone who can manage competing priorities, work autonomously and maintain a high level of accuracy and attention to detail.
• Experience providing administrative, executive support, coordination and/or secretariat services in a complex environment.
• Strong problem-solving skills with the ability to proactively identify issues and implement practical solutions.
• A collaborative team player who enjoys working in a fast-paced environment and takes pride in delivering outstanding service and support.

To learn more about the opportunity and view the full requirements please download a copy of the Position Description HERE.

Applications close 11.59pm on Sunday 4th of October 2026.

If you require any adjustment to the recruitment and selection process or need an alternative format to any of the application material, please contact [e-mail]

Further information

Want to know more about VIDA Health? Check out our website and LinkedIn.

VIDA Health is an equal opportunity employer, committed to fostering a values-led, diverse and inclusive workplace. We believe our teams should represent the diversity of our communities in which we work, and we actively embrace and celebrate people from all walks of life.

All prospective employees undergo a National Criminal Records Check. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks, qualification checks and role related clearances.