Legal Assistant- Conveyancing

SCMS Pty Ltd; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Auzworld Lawyers Pty Ltd in Sydney seeks an organized and experienced Legal Assistant to support conveyancing matters from instruction to settlement. You will handle purchase and sale files, prepare conveyancing documents, and liaise with clients and stakeholders.

Experience with NSW residential conveyancing, familiarity with PEXA and electronic signing platforms, and strong communication are essential for success in this role.

Qualifications

• Previous experience as a legal assistant, conveyancing assistant or paralegal handling conveyancing matters.
• Practical understanding of NSW residential conveyancing processes.
• Experience assisting with both purchase and sale files.
• Familiarity with NSW Revenue duties processes and property searches.
• Familiarity with PEXA, InfoTrack and electronic-signing platforms.
• Strong written and verbal communication skills.

Responsibilities

• Open and maintain purchase, sale and contract-review files. Prepare letters, emails, file notes, authorities and standard conveyancing documents.
• Assist with reviewing contracts for the sale and purchase of land. Order and review title searches, deposited plans, dealings and other property searches. Prepare and issue sale contracts under a solicitor’s supervision.
• Assist with cooling-off periods, deposits, finance dates and settlement requirements. Liaise professionally with clients, solicitors, conveyancers, real estate agents, brokers, banks and other stakeholders. Prepare settlement figures, adjustment calculations and completion statements.
• Assist with electronic conveyancing matters through PEXA, including workspace administration and settlement preparation. Monitor critical dates and maintain accurate reminders, checklists and matter records. Arrange client identification and verification-of-identity requirements.
• Assist with duties forms, client authorisations and electronic-signing processes. Follow up outstanding documents, searches, finance approvals and settlement requirements. Maintain accurate electronic files and ensure all correspondence and documents are properly saved.
• Provide general administrative and legal-secretarial support to the solicitors. Perform other reasonable duties consistent with the position and under appropriate supervision.

Skills

Conveyancing experience

Legal administration

Attention to detail

Excellent communication

Paralegal support

Tools

PEXA

InfoTrack

Electronic signing platforms

Job description

Job Type: Permanent position | Full time position

Job Description

Auzworld Lawyers Pty Ltd is a growing legal practice providing services across conveyancing, immigration, family law, civil litigation, commercial matters and related areas. We are seeking an organised and experienced Legal Assistant with demonstrated experience handling conveyancing tasks. The successful candidate will support solicitors with residential and commercial conveyancing matters from initial instructions through to settlement.

Key responsibilities

Open and maintain purchase, sale and contract-review files. Prepare letters, emails, file notes, authorities and standard conveyancing documents.

Assist with reviewing contracts for the sale and purchase of land. Order and review title searches, deposited plans, dealings and other property searches. Prepare and issue sale contracts under a solicitor’s supervision.

Assist with cooling-off periods, deposits, finance dates and settlement requirements. Liaise professionally with clients, solicitors, conveyancers, real estate agents, brokers, banks and other stakeholders. Prepare settlement figures, adjustment calculations and completion statements.

Assist with electronic conveyancing matters through PEXA, including workspace administration and settlement preparation. Monitor critical dates and maintain accurate reminders, checklists and matter records. Arrange client identification and verification-of-identity requirements.

Assist with duties forms, client authorisations and electronic-signing processes. Follow up outstanding documents, searches, finance approvals and settlement requirements. Maintain accurate electronic files and ensure all correspondence and documents are properly saved.

Provide general administrative and legal-secretarial support to the solicitors. Perform other reasonable duties consistent with the position and under appropriate supervision.

Essential requirements

Previous experience as a legal assistant, conveyancing assistant or paralegal handling conveyancing matters. Practical understanding of NSW residential conveyancing processes. Experience assisting with both purchase and sale files.

Familiarity with PEXA and electronic conveyancing procedures. Strong understanding of critical dates, confidentiality and file-management requirements. Excellent written and verbal communication skills.

Familiarity with NSW Revenue duties processes and property searches. Experience working with PEXA, InfoTrack and electronic-signing platforms.