Contracts Coordinator

Melbourne Health; Melbourne; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Salary packaging

Leave entitlements

Parkville precinct access

Staff health services

Job summary

Melbourne Health, via the Royal Melbourne Hospital Office for Research, seeks a Contracts Officer to coordinate research agreements and support the contracting process from enquiry to execution.

You will work with researchers and stakeholders to ensure efficient management, mitigate risks, and provide timely support across the contracting lifecycle.

Qualifications

• Two years’ experience in a similar role.
• Degree in Law, health-related discipline or equivalent experience.
• Strong organisational skills and attention to detail.
• Ability to work independently and manage workflows within established frameworks.
• Strong communication and stakeholder skills across teams.
• Proactive approach to problem-solving and improving processes.

Responsibilities

• Coordinate research agreements from receipt to signing, ensuring RMH policies and templates are followed.
• Manage shared inbox and prioritise inquiries.
• Review and negotiate contracts within guidelines and escalate complex issues.
• Obtain internal approvals and prepare agreements for signing.
• Track workflows, follow up actions and resolve routine issues.
• Maintain accurate contract records.
• Progress research start-up by enabling timely project commencement.

Skills

Contract coordination

Negotiation

Stakeholder management

Contract review

Document control

Project coordination

Education

Law degree

Health-related discipline

Equivalent experience

Job description

• Close to public transport | Parkville location
• Provide exceptional care and support patients and their families in a warm and professional environment.

About the role

Join the Royal Melbourne Hospital's (RMH) Office for Research and play an important role in helping research projects get underway.

Working as part of the Contracts Office, you'll coordinate research agreements, collaborate with researchers and stakeholders across the organisation, and support the smooth progression of contracts from initial enquiry through to execution. Your work will help ensure agreements are managed efficiently, risks are appropriately addressed and researchers receive timely, practical support throughout the contracting process.

Key Accountabilities

• Manage research agreements: Review and coordinate agreements from receipt to signing, ensuring alignment with RMH policies and approved templates.
• Coordinate enquiries: Manage the shared inbox, respond to requests and prioritise incoming matters.
• Review and negotiate contracts: Negotiate agreements within established guidelines and escalation of complex or higher-risk issues.
• Coordinate approvals: Obtain internal approvals, prepare agreements for signing and manage execution.
• Monitor contract progress: Track workflows, follow up outstanding actions and resolve routine issues.
• Maintain records: Keep accurate, complete and up-to-date contract records.
• Support research start-up: Work with researchers and stakeholders to progress agreements and enable timely project commencement.

About You

• At least two years’ experience in a similar role
• A degree in Law, a health-related discipline or equivalent relevant experience
• Strong organisational skills, attention to detail and the ability to manage competing priorities
• Ability to work independently, apply sound judgement and manage workflows within established frameworks
• Strong communication and stakeholder skills, with the ability to work collaboratively across teams
• A proactive approach to problem-solving and improving processes

Benefits of Working at RMH

• Meaningful WorkMake a real difference in the lives of patients, families and our community.
• Career GrowthAccess learning, development, and diverse career opportunities.
• Supportive Culture & BelongingJoin in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• InnovationHelp shape the future of healthcare through research, technology and new models of care.
• World-Class ExcellenceWork alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefitsSalary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).
• Work in the Parkville PrecinctWork in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.