Contracts Coordinator

The Royal Melbourne Hospital; Melbourne; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Meaningful Work

Career Growth

Supportive Culture & Belonging

Innovation

World‑Class Excellence

Salary Packaging up to $12,000 taxfree

Job summary

The Royal Melbourne Hospital invites applications for a Contracts Officer in the Office for Research, Parkville VIC. You will coordinate research agreements from enquiry to execution, liaising with researchers and stakeholders to ensure timely, compliant contracts.

Ideal candidates have at least two years in a similar role, a Law or health-related degree, and strong organisation and stakeholder skills. You will work independently within RMH processes to advance research start-up and contract

Qualifications

• Minimum two years in a similar contract/agreements role.
• Degree in Law or health-related discipline or equivalent.
• Strong organisation, detail orientation and prioritisation.
• Ability to work independently within established frameworks.

Responsibilities

• Coordinate research agreements from receipt to signing.
• Review and negotiate contracts within guidelines.
• Obtain internal approvals and manage execution.
• Monitor contract progress and maintain records.
• Support research start-up and enable timely project commencement.
• Coordinate enquiries and manage the shared inbox.

Skills

Two years experience

Organisation skills

Attention to detail

Stakeholder management

Independent worker

Problem solving

Education

Law degree

Health-related degree

Job description

The Royal Melbourne Hospital – Parkville VIC

Join the Royal Melbourne Hospital's (RMH) Office for Research and play an important role in helping research projects get underway.

Working as part of the Contracts Office, you'll coordinate research agreements, collaborate with researchers and stakeholders across the organisation, and support the smooth progression of contracts from initial enquiry through to execution. Your work will help ensure agreements are managed efficiently, risks are appropriately addressed and researchers receive timely, practical support throughout the contracting process.

Key Accountabilities

• Manage research agreements: Review and coordinate agreements from receipt to signing, ensuring alignment with RMH policies and approved templates.
• Coordinate enquiries: Manage the shared inbox, respond to requests and prioritise incoming matters.
• Review and negotiate contracts: Negotiate agreements within established guidelines and elevate complex or higher‑risk issues.
• Coordinate approvals: Obtain internal approvals, prepare agreements for signing and manage execution.
• Monitor contract progress: Track workflows, follow up outstanding actions and resolve routine issues.
• Maintain records: Keep accurate, complete and up‑to‑date contract records.
• Support research start‑up: Work with researchers and stakeholders to progress agreements and enable timely project commencement.

About You

• At least two years' experience in a similar role
• A degree in Law, a health‑related discipline or equivalent relevant experience
• Strong organisational skills, attention to detail and the ability to manage competing priorities
• Ability to work independently, apply sound judgement and manage workflows within established frameworks
• Strong communication and stakeholder skills, with the ability to work collaboratively across teams
• A proactive approach to problem‑solving and improving processes

Benefits of Working at RMH

• Meaningful Work
  Make a real difference in the lives of patients, families and our community.
• Career Growth
  Access learning, development, and diverse career opportunities.
• Supportive Culture & Belonging
  Join in a diverse and values‑led organisation built on kindness, collaboration and inclusion.
• Innovation
  Help shape the future of healthcare through research, technology and new models of care.
• World‑Class Excellence
  Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefits
  Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full‑time staff (role/EBA dependent).
• Work in the Parkville Precinct
  Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self‑determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve.

RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards.

As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.