Contracts Administrator

Macro Metals Limited (ASX:M4M); Western Australia; On-site; AUD 90,000 - 120,000; Full time

Job summary

Macro Mining Services in Western Australia is seeking a Contract Administrator to support the commercial and contractual aspects of mining, civil and environmental projects. You will work with project teams, subcontractors and clients to manage contracts, variations, claims and procurement with strong commercial controls.

Reporting to the Senior Projects Engineer, you will help ensure smooth contract administration, governance and reporting while safeguarding the company's contractual interests

Qualifications

• Essential degree in a construction/engineering discipline or related field.
• Experience in contract administration or commercial support roles.
• Exposure to mining, civil construction or resource-project environments.
• Strong understanding of contracts, procurement and subcontract management.
• Experience handling variations, claims and progress documentation.
• Excellent written and verbal communication with attention to detail.

Responsibilities

• Administer project contracts, subcontracts and purchase orders.
• Maintain variation, procurement, commitment and contract registers.
• Prepare and manage commercial correspondence and contractual notices.
• Assist with variations, claims and extensions of time.
• Support monthly progress claims and commercial reporting.
• Coordinate subcontractor onboarding, compliance and payment processes.
• Assist with RFQs and supplier evaluations.
• Monitor project commitments, invoices and accruals.
• Maintain accurate project records and commercial documentation.
• Support project governance, document control and audit requirements.
• Build strong relationships with clients, suppliers and stakeholders.

Skills

Contract administration

Project administration

Procurement management

Microsoft Excel

Communication skills

Attention to detail

Education

Construction Management / Quantity Surveying / Project Management / Engineering / Commerce or related

Tools

Aconex

Ariba

Xero

ApprovalMax

Job description

Join a Growing Mining Services Business Delivering Major Projects Across Western Australia

At Macro Mining Services, we're building a reputation for delivering safe mining, civil, environmental and rehabilitation projects for some of Australia's leading resource companies.

As our project portfolio continues to grow, we are seeking a Contract Administrator to join our Projects and Engineering team in West Perth. Reporting directly to the Senior Projects Engineer, you'll play a key role in supporting project delivery through effective commercial management, contract administration and project controls.

This is an opportunity to join a collaborative team where your contribution will have a direct impact on project success and client outcomes.

About The Role

As Contract Administrator, you will be responsible for supporting the commercial and contractual aspects of project delivery across mining, civil and environmental projects throughout Western Australia.

Working closely with project teams, subcontractors, suppliers and clients, you'll help ensure project documentation, contracts, variations, claims and procurement activities are managed accurately and efficiently.

You will be a trusted support partner to the Senior Projects Engineer, helping maintain strong commercial controls while protecting the company's contractual interests.

Key Responsibilities

• Administer project contracts, subcontracts and purchase orders.
• Maintain variation, procurement, commitment and contract registers.
• Prepare and manage commercial correspondence and contractual notices.
• Assist with the preparation and administration of variations, claims and extensions of time.
• Support monthly progress claims and commercial reporting requirements.
• Coordinate subcontractor onboarding, compliance and payment processes.
• Assist with procurement activities including RFQs and supplier evaluations.
• Monitor project commitments, invoices and accruals.
• Maintain accurate project records and commercial documentation.
• Support project governance, document control and audit requirements.
• Build strong working relationships with clients, suppliers and project stakeholders.

About You

To be successful in this role, you'll bring:

Essential

• Qualification in Construction Management, Quantity Surveying, Project Management, Engineering, Commerce or a related discipline.
• Experience in a Contract Administrator, Project Administrator or similar commercial support role.
• Exposure to mining, civil construction, infrastructure or resources projects.
• Strong understanding of contracts, procurement and subcontract management processes.
• Experience managing variations, progress claims and commercial documentation.
• High attention to detail and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Advanced Microsoft Office skills, particularly Excel.
• Full Australian working rights and a current driver's licence.

Highly Regarded

• Experience supporting Tier 1 mining clients such as BHP or Rio Tinto.
• Familiarity with AS4000, AS2124 or NEC forms of contract.
• Experience with Aconex, Ariba, ApprovalMax, Xero or similar systems.
• Previous exposure to mining, earthworks, rehabilitation or environmental projects.

Why Join Macro?

• Work on diverse and meaningful projects across the resources sector.
• Join a growing organisation with strong leadership and future opportunities.
• Be part of a collaborative team that values accountability, respect and delivery.
• Competitive remuneration package.
• Professional development and career growth opportunities.
• Strong safety culture built on our commitment to Protect People – Always.