Contracts Administrator

Workfast; Sydney; On-site; AUD 76,000 - 109,000; Full time

Benefits offered by this job

Competitive hourly rate

Consistent hours (8–10 hours/day)

Potential contract extension

Job summary

Workfast is seeking an experienced Contracts Administrator for a fixed-term engagement in Australia. The role is scheduled from early November to mid-February with a potential extension and offers consistent daily hours and a competitive hourly rate.

You will manage commercial matters, subcontractor relationships, and financial workflows to ensure project continuity during the contract period.

Qualifications

• Minimum 3 years of proven experience in Contract Administration within the construction or relevant sectors.
• Relevant tertiary qualification in Construction/Commercial Management, Quantity Surveying, or an equivalent discipline.
• Strong financial acumen with experience processing variations, claims, and subcontractor invoices.
• Excellent negotiation and interpersonal skills to liaise with subcontractors and internal stakeholders.

Responsibilities

• Procurement & Purchasing: Preparing and creating Purchase Orders and Works Orders.
• Subcontractor Management: Identifying and liaising with potential subcontractors, completing internal assessments, and preparing, issuing, and evaluating onboarding documentation.
• Commercial Negotiation: Assisting in negotiating and approving Schedules of Rates and other commercial matters.
• Contractual Execution: Preparing contractual documentation and issuing Subcontract / Design Instructions based on agreed Schedules of Rates while monitoring workflow.
• Financial Processing: Reviewing and reconciling subcontractor invoices, processing claims and payments, and managing variations.
• Financial Systems: Overseeing invoice management and receipting in the financial management system.
• Cost Forecasting: Assisting the team with monthly cost forecasting and reporting.
• General Administration: Undertaking other delegated commercial tasks as required.

Skills

Procurement

Subcontractor management

Contract negotiations

Financial processing

Relationship management

Education

Relevant tertiary qualification in Construction/Commercial Management

Job description

We are currently seeking an experienced and highly organised Contracts Administrator to join our team.

Running from early November to mid-February (with the potential for extension), this role offers highly competitive remuneration and consistent daily hours.

You will play a pivotal role in managing commercial matters, subcontractor relationships, and financial workflows to ensure project continuity and success during this period.

Key Responsibilities

Reporting to the commercial management team, your day-to-day duties will include, but are not limited to:

• Procurement & Purchasing: Preparing and creating Purchase Orders and Works Orders.
• Subcontractor Management: Identifying and liaising with potential subcontractors, completing internal assessments, and preparing, issuing, and evaluating on-boarding documentation.
• Commercial Negotiation: Assisting in negotiating and approving Schedules of Rates and other commercial matters.
• Contractual Execution: Preparing contractual documentation and issuing Subcontract / Design Instructions based on agreed Schedules of Rates while monitoring workflow.
• Financial Processing: Reviewing and reconciling subcontractor invoices, processing claims and payments, and managing variations.
• Financial Systems: Overseeing invoice management and receipting in the financial management system.
• Cost Forecasting: Assisting the team with monthly cost forecasting and reporting.
• General Administration: Undertaking other delegated commercial tasks as required.

We are currently seeking an experienced and highly organised Contracts Administrator to join our team.

Running from early November to mid-February (with the potential for extension), this role offers highly competitive remuneration and consistent daily hours.

You will play a pivotal role in managing commercial matters, subcontractor relationships, and financial workflows to ensure project continuity and success during this period.

Key Responsibilities

Reporting to the commercial management team, your day-to-day duties will include, but are not limited to:

• Procurement & Purchasing: Preparing and creating Purchase Orders and Works Orders.
• Subcontractor Management: Identifying and liaising with potential subcontractors, completing internal assessments, and preparing, issuing, and evaluating on-boarding documentation.
• Commercial Negotiation: Assisting in negotiating and approving Schedules of Rates and other commercial matters.
• Contractual Execution: Preparing contractual documentation and issuing Subcontract / Design Instructions based on agreed Schedules of Rates while monitoring workflow.
• Financial Processing: Reviewing and reconciling subcontractor invoices, processing claims and payments, and managing variations.
• Financial Systems: Overseeing invoice management and receipting in the financial management system.
• Cost Forecasting: Assisting the team with monthly cost forecasting and reporting.
• General Administration: Undertaking other delegated commercial tasks as required.

What We Are Looking For

To hit the ground running in this fast-paced handover, you will need:

• A minimum of 3 years of proven experience in Contract Administration within the construction or relevant sectors.
• A relevant tertiary qualification in Construction/Commercial Management, Quantity Surveying, or an equivalent discipline.
• Strong financial acumen with experience processing variations, claims, and subcontractor invoices.
• Excellent negotiation and interpersonal skills to effectively liaise with subcontractors and internal stakeholders.
• Availability to commit to the full duration of the contract and the capacity to work 8–10 hour days.

What’s on Offer

• Exceptional Rate: $67.07 per hour.
• Great Hours: Consistent work (8–10 hours per day) with a flexible morning start time to suit your schedule.
• Opportunity: A foot in the door with a potential extension on the horizon depending on project needs.

About us

Workfast is a labour-hire company working with some of Australia's largest companies. We operate in all states of Australia and our employees work in all industries. When you join our team we make sure that you're looked after, paid well and that we follow all Australian Fair Work standards.

Workfast embraces diversity and encourages applications from people with disabilities. If you have any support or access requirements, we encourage you to advise us at any time of application.